As a Billing Coordinator (Contract), you support the Financial Analyst Team to manage and oversee the billing processes. Your primary duties include preparing and issuing invoices, tracking and recording payments, resolving billing disputes, generating financial reports, and ensuring compliance with company and client policies. You’re eager to put your outgoing personality to the test by gaining experience in effective team communication. And you’ll grow in your role with key guidance and mentorship from Finance Director(s). 

All applications are reviewed and interviewed on a rolling basis. 

You Will: 

• Create invoices for clients including pre-bills, internal drawdowns and pulling necessary back-up.
• Reconcile time system against client invoices created.
• Manage reimbursable tracker, create reimbursable invoices and consolidate reimbursable back-up. 
• Maintain time system for clients and projects including project creation and management, hour movements, billing rates and titles 
• Run and follow up on missing time reports.
• Assist with processing Accounts Payable bills, includes issuing POs for vendors and matching the vendor invoices to correct POs, securing approvals and entering in accounting system.
• Adhere to accounts payable standards and policies.
• Perform general office duties including: maintain the AP mailbox, copying of bills, invoices, and other supporting backup documentation.
• Ad-hoc reporting as required.

You Have: 

• Proficiency with MS Office suite of products: Excel, Word and Outlook.
• Exceptional attention to detail 
• Exposure with Microsoft Dynamics AX or equivalent financial accounting system would be an asset.
• Excellent communication skills, both written and verbal.
• Self-motivated and able to work with limited supervision.
• A passion for people and working in teams and independently.

Nice-to-Haves: (Optional) 

• Demonstrable experience working as part of a team with different subject matter experts coming together to solve a common problem.

Our new hires & employees are the future of our organization, and we want to set you up for long-term success. In an effort to do so, we expect our team to work from an office a minimum of 3 days a week.

Critical Mass is an equal opportunity employer. 

The Critical Mass Talent Acquisition team will only communicate from email addresses that use the URLs criticalmass.com, omc.com and us.greenhouse-mail.io. We will not use apps such as Facebook Messenger, WhatsApp, or Google Hangouts for communicating with you. We will never ask you to send us money, technology, or anything else to work for our company. If you believe you are the victim of a scam, please review your local government consumer protections guidance and reach out to them directly.

If U.S. based: https://www.consumer.ftc.gov/articles/job-scams#avoidIf Canada based: https://www.canada.ca/en/services/finance/consumer-affairs.htmlIf U.K. based: https://www.gov.uk/consumer-protection-rightsIf Costa Rica based: https://www.consumo.go.cr/educacion_consumidor/consejos_practicos.aspx