About Nintex:

At Nintex, we are transforming the way people work, everywhere.

As the global standard for process intelligence and automation, we're trusted by over 10,000 public and private sector organizations across 90 countries. Our customers, from industry giants like Amazon, Coca-Cola, and Microsoft, rely on the Nintex Platform to accelerate their digital transformation journeys by managing, automating, and optimizing business processes quickly and efficiently. We improve their lives through the technology we build.

We are committed to fostering a workplace that supports amazing people in doing their very best work every day. Collaboration is constant, our workplace is fun, the environment is fast-paced, and we value our people’s curiosity, ideas, and enthusiasm. Driven by passion and accountability, we take initiative, measure progress, and deliver results. Our culture fosters innovation and problem-solving, fueled by curiosity and a commitment to thinking big. Together, we move with agility, prioritize customer needs, and build unity through empathy, leaving a positive impact wherever we go.

About the role: 

The Executive Assistant (EA) provides the highest level of executive support to the Chief Executive Officer and Executive Leadership Team (ELT) and serves as a key leader for the Executive Assistant team. 

The role requires high levels of autonomy, responsibility and discretion while quickly responding to various inquiries and administrative needs. The ideal candidate will thrive in a humble and hard-working environment and take pride in elevating the efficiency and effectiveness of the CEO’s time.   

An Executive Assistant must have regular and reliable attendance, and scheduling flexibility to ensure continuity of support, and must be resourceful in building relationships across the Nintex ecosystem. 

This position is required to be in our Bellevue office up to three (3) days per week.  

Your contribution will be:  

• Calendar & Time Management: Oversee a dynamic calendar (CEO) and partner across multiple complicated diaries (ELT). Handle multiple requests for the Executive’s time, using strong judgment in prioritizing requests.
• Meeting Coordination: Schedule and manage internal and external meetings, including team meetings, departmental off-sites, one-on-ones, speaking engagements, and personal engagements. Coordination often involves parties across all Nintex regions (AMER, APAC, EMEA) and potentially all global time zones. Keep executive leadership team meeting minutes and agendas.
• Project Management: Work closely with our CEO, ELT and Office of CFO to drive cross-functional projects and associated timelines. Own or facilitate the deliverables on key projects, tracking progress and driving deadlines.  
• Travel & Expense Management: Coordinate all CEO travel, including booking all domestic and international travel.  Manage expense reimbursement in a timely and accurate manner.
• Presentation & Communications: Build and manage various team and company presentations, collaborating with cross-functional leadership teams for quarterly All Hands meetings. Assist in drafting professional communications and compelling meeting materials, working closely with the team to brainstorm tone and messaging; handle logistics and scheduling of key organization-wide communication
• Team Management: Manage CXO-aligned global EA team including tactical and technical execution of duties, but also long-term career development.  
• Culture Contribution: Act as a culture-contributor by highlighting and celebrating important team cultural and career moments (i.e.: work anniversaries, and special personal life celebrations, etc.). Support key global and Bellevue Office initiatives such as learning sessions, onboarding, employee and workplace experience events, etc. 

To be successful, we think you need:  

• 15 + years’ experience supporting C-level executives 
• 7 + years’ experience managing projects of various scope and complexity 
• 5+ years’ experience managing teams   
• Experience in high growth & scaling tech environments, ideally private equity sponsored.  
• Expertise in companies with a global, distributed workforce
• Experience crafting executive level materials  
• Ability to drive business outcomes autonomously and effectively in a fast-paced environment, and to effectively balance multiple high priority initiatives at once

What’s in it for you?

Our people work in the way that best suits them and their teams - whether at home, in an office, or another place that sparks creativity, focus, and collaboration. Our work environment is such that our people can successfully deliver their work while adequately supporting their lifestyle and preferences.

While our offerings differ from country to country, we offer our entire global workforce an array of exciting perks and benefits, including

• Global Gratitude and Recharge Days
• Flexible, paid time off policy
• Employee wellness programs and counseling resources
• Meaningful peer recognition and awards
• Paid parental leave
• Invention/patenting assistance
• Community impact, paid volunteer time, and opportunities
• Intercultural learning and celebration
• Multiple tools through which to learn and grow, and an incredible global community

View more about our benefits here: https://www.nintex.com/wp-content/uploads/2023/01/Global-Perks-and-Benefits.pdf.

Nintex participates in E-Verify for work authorization.  We are an Equal Employment Opportunity Organization.