Office Event Coordinator (m/f/d)
Onsite in Munich
SHAPE THE FUTURE OF PRIVACY WITH USERCENTRICSUsercentrics is a global leader in the field of consent management platforms (CMP). We follow our company vision to build a world where user privacy enables a thriving digital ecosystem. Our mission is to provide privacy solutions that empower organizations to embrace data privacy while building trust with their users through freedom of choice. With our product, businesses can collect, manage and document user consents on websites and apps, and achieve full compliance in accordance with global privacy regulations while facilitating high consent rates and building trust with their customers.
We are seeking a full-time Office Event Coordinator (m / f /d) to join our Employee Experience team in Munich. If you're a creative, extroverted and driven individual who finds joy in event & project planning and is committed to cultivating a positive work culture and employee experience, we welcome your application for this exciting role.
Your TasksPlan and coordinate a wide range of office events, including breakfasts, lunches, happy hours, and team-building activities. Organize celebrations for birthdays, new joiners, work anniversaries, holidays, and other special occasions that foster a strong, inclusive team culture. Events should reflect company values, promote engagement, evolve based on team feedback while aligning it with our ONE global approach.
Manage office supplies, snacks, drinks, and equipment, while keeping track of the Munich Employee Experience budget. Handle vendor relationships, manage mail and shipments between hubs, process invoices and payments, and maintain accurate expense records.
Oversee day-to-day office operations and environment, ensuring the space is functional, welcoming, and well-organized. Manage maintenance, repairs, vendors, and storage areas, local perks while coordinating with the business center on logistics like entry cards and office access. Lead workspace improvements and ensure cleanliness, sustainability practices, and compliance with safety standards.
Manage company merchandise and global gifting, including upkeep of the internal merch store, organizing and maintaining inventory in storage, and preparing company-branded gifts for new hires, employee milestones, and special events. Ensure timely distribution and thoughtful presentation that aligns with our brand and culture.
Collaborate with cross-functional teams, such as HR, IT, and the DEI Committee, by assisting with onboarding, workspace setup, inventory tracking, and cultural or team-wide initiatives. Provide hands-on support to help enhance organizational efficiency and employee experience.
Champion a welcoming, inclusive, and sustainable office culture by embedding eco-friendly practices into daily operations and events, leading wellbeing initiatives that support mental, physical, and social health, and fostering a sense of belonging through thoughtful, community-driven experiences.
Manage internal communication across Slack, intranet, and other tools, acting as the primary point of contact for our Munich colleagues and for visitors from other office locations. Keep communication clear, proactive, engaging, and community-driven by regularly sharing updates, celebrating team wins, posting shoutouts, and running quick polls or surveys to boost visibility and participation. Ensure the intranet stays up to date with relevant office information, event recaps, onboarding materials, and announcements.
Take ownership of ad hoc projects as needed, supporting evolving business needs and identifying creative opportunities to improve the office environment and overall employee satisfaction.
At least 2 years experience in event planning, office management or a related role
Excellent organizational, communication, problem-solving, and time management skills are essential for this role, as you’ll be managing multiple tasks simultaneously.
This role calls for an outgoing individual with emotional intelligence, empathy, patience, strong teamwork skills, a proactive mindset, and confidence in public speaking. It also includes maintaining a tidy, well-organized office environment, with responsibilities like recycling and plant care.
Flexible and reliable, with a proven ability to meet deadlines and adjust to varying schedules, including occasional evening events to ensure the best experience for our employees.
Proficiency in Google communication tools and relevant software such as Slack, Asana, Canva, invoicing tools and similar
Strong fluency in written and spoken English (our company language); proficiency in German is a must
Creative thinking and the ability to plan and execute engaging, fun, and memorable events and activities
Joining Usercentrics means becoming part of a fast-growing, diverse and international team of tech enthusiasts and entrepreneurially-minded who build our success story together
Company culture is important to us - we strive to continuously develop a positive, vibrant and inspiring environment that enables everyone to thrive both personally and professionally
Get involved! We have plenty of initiatives and love to see people from all department enthusiastically participating and shaping our future together in different cross-department projects
Your work-life balance is important to us too - we offer flexible working hours, hybrid working and the possibility of workcations (in accordance with our company policy)
We always remember to have fun along the way, both in our day-to-day work and at our regular team events on site in our offices in Munich, Copenhagen, Odense, Lisbon and Prague or online
You are the most valuable asset to our company which is why we’re happy to offer awesome benefits like our personal development budget, job-related language courses and a lot more (depending on your location) to focus on your well being