Role: People and Payroll Administrator

Location:Bournemouth, England, United Kingdom (Needs to be onsite to partner with the business and support the HR business partners)

ROLE MISSION

Working in partnership with our client, the People and Payroll Administrator will provide comprehensive support to the HR Business Partnering team, contribute to providing delivery of high-quality service to employees and stakeholders and ensure accurate submission of payroll data. This role would suit someone who has a keen interest in HR and would like to be a part of a growing and dynamic HR team and part of an international group. You have the opportunity to grow your career in this role.

WHAT YOU WILL BE DOING IN YOUR ROLE

• Creation of employee lifecycle documentation which includes (but not limited to) offer letters, contracts of employment, variations to contracts (eg, promotions, transfers) and letters of termination.
• Support in the creation of employee/industrial relations documentation which includes absence, poor performance, disciplinary, grievances, redundancy and associated change management.
• Maintenance of employee records by updating the HR Database (Sage), Peakon (People Engagement Tool), Insiders Academy (Learning Management system) with any employment changes, filing and ensuring compliancy
• Managing the administration for on-boarding of new starters, creating and updating HR documents, assisting with induction process, ensuring background and reference checks are completed.
• Support managers and employees with incoming HR queries in a professional and efficient manner – with the support of the People Partner when needed.
• Supporting the employee performance appraisal (QC) process
• Providing professional, appropriate and timely advice and guidance to employees and line management on policy and process, seeking the support of the People Partner where necessary.
• Understanding local employment law and best practice and reflecting this in day-to-day support
• Supporting Safer Recruitment – References, Right to Work and Data Protection.
• Support the People Partnering team in setting up and improving process to ensure continued best practice
• Liaise with the People Partnering teams to capture all data that will impact the UK payroll.
• Completing a comprehensive data review of the UK payroll for all 5 entities within a strict and set deadline. Including, formatting the data, ensuring accuracy and that all relevant information is captured.
• Liaise with payroll and finance on people related issues.
• Support with ad-hoc projects, reporting, and tasks.
• Managing all HR operational tasks –ensuring we are “audit ready” and our processes run effectively and smoothly. Ensure every aspect of the employee lifecycle is documented and stored appropriately

WHAT SKILLS WILL HELP YOU BE SUCCESSFUL 

• Up to 3 years’ experience in a professional HR support role or a strong interest in HR and payroll.
• Excellent organizational, interpersonal, and communication (written and verbal) skills
• Ability to multi-task, prioritize work and manage customer services across multiple clients/departments with conflicting demands
• Keen attention to detail in the execution of all work
• Proactive approach to tasks and new challenges with flexibility within an ever-changing/evolving, fast-paced environment
• Enjoy being part of a team and excited to contribute to its success
• Creative problem solver, analytical and self-starter
• Practical experience using Excel and ideally some exposure to working with HRIS.

ABOUT OUR COMPANY

Lots of agencies say they're different. OLIVER is.

OLIVER believes that agencies work better inside a brand's organisation; delivering more effective work at the speed required to drive modern businesses forward. Using our unique Inside Intelligence methodology, we build specialist, dedicated in-house agencies that collaborate with clients to form better marketing solutions.

Established in 2004, our model is now driven by over 4000 people, working across more than 200 in-house agencies globally. Clients include The Guardian, Unilever, Barclaycard, PepsiCo, AXA, The AA, Adidas, BMW, Post Office, and 3M. OLIVER is part of the Inside Ideas Group (IIG), which also includes a global content agency to Adjust your Set, design, experience, and engineering company DARE and property marketing specialists Aylesworth Fleming.

OUR VALUES

We are a company built on our values, we have given you a brief overview below but would love to tell you more.

Be Ambitious to succeed

Be Imaginative to push the boundaries of what’s possible

Be Inspirational to do groundbreaking work

Be always learning and listening to understand

Be Results-focused to exceed expectations

Be actively pro-inclusive and anti-racist across our community, clients and creations

Follow us on  Instagram oliver.talent

Job Id: 9576

#LI-DC1 #LI-Onsite

We've set ambitious, market-leading environmental and social goals around sustainability at OLIVER. We have committed to be net zero by 2030 and take far reaching action on DE&I in the sector. We expect everyone to contribute to our mission, embedding sustainability into every department and through every stage of the project lifecycle. 

Inside Ideas Group and its’ affiliates are equal opportunity employers committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All [suitable] applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodiversity, disability status, or any other characteristic protected by local laws.