ABOUT VAYNERX

VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.

ABOUT VAYNERMEDIA 

VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

This position is a four month temporary residency with the potential to go full-time immediately following, in July 2026. 

Position Overview:

Are you a creative team player with a strong understanding of event production and brand marketing? Join our dynamic team at VaynerX, working directly with Vayner's Marketing Team led by our Chief Marketing Officer. This hands-on role offers unparalleled exposure across the VaynerX ecosystem for someone who thrives in fast-paced environments and excels at bringing brand experiences to life. If you're highly organized, can juggle multiple projects simultaneously, and have experience working with vendors and production partners, this position is your launchpad to make an immediate impact while developing valuable skills in one of the industry's most innovative companies.

Responsibilities: 

• Coordinate event production logistics including vendor management, timeline development, and on-site execution
• Design and build engaging event splash pages and manage the full RSVP lifecycle from invitations to waitlist management
• Create and maintain visually compelling event calendars for both internal teams and external audiences
• Collaborate closely with social media teams to ensure cohesive event promotion across all platforms
• Draft professional event communications including vendor correspondence, invitation emails, confirmations, and follow-ups
• Liaise with external vendors and partners to ensure seamless event delivery and brand alignment
• Monitor and maintain designated email inboxes with prompt, appropriate responses and routing
• Develop post-event gallery pages with a strong design sensibility to showcase event highlights
• Curate and organize event media assets (photos, videos) for promotional use and archival purposes
• Support the VaynerX CMO, Director of Marketing and Events, and marketing team with various strategic initiatives, decks, and event planning
• Manage comprehensive tracking systems to measure event success and engagement

Requirements: 

• Event Production Knowledge: Understanding of event planning fundamentals, vendor management, production timelines, and on-site coordination
• Exceptional Organization & Multi-Tasking: Proven ability to manage multiple projects simultaneously with meticulous attention to detail and competing deadlines
• Outstanding Written & Verbal Communication: Professional communication skills for vendor negotiations, internal stakeholder updates, event correspondence, and cross-team collaboration
• Creative Team Player: Collaborative mindset with the ability to contribute ideas, support teammates, and work effectively across departments
• Brand & Marketing Savvy: Strong understanding of brand positioning, marketing strategy, and how events drive business objectives
• Vendor Relationship Management: Experience coordinating with external partners including venues, caterers, production companies, and other event service providers
• Self-Starter with Strong Initiative: Demonstrates a high level of motivation and ownership, proactively identifying opportunities and taking action
• Dependable & Accountable: Known for reliability and follow-through; consistently delivers quality work and supports team goals with integrity
• Adaptable & Flexible: Thrives in changing environments and is comfortable pivoting between multiple work streams, adjusting to shifting priorities and updates
• Technologically Proficient: Experienced in Google Suite, Canva, and emerging AI tools to streamline workflows, enhance creative output, and increase efficiency
• Strong Design Sensibility: Ability to create visually compelling event materials and gallery pages that align with brand standards
• Marketing Passion: Deep interest in marketing with strong knowledge of social media platforms including Facebook, X, Instagram, TikTok, YouTube, etc.

WORK SCHEDULE:

• This is a hybrid role with a required 2-3 days on-site from our NYC HY office.
• You must be able to commit to a full-time work schedule, which is 40 hours per week during 9am-6pm ET business hours Monday-Friday.    

Unsure if you meet the qualifications? We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives, skill sets, background, and behaviors.  We encourage those who are passionate about what we do to apply!

• Exact compensation may vary based on skills, experience, and location. 
• Employer-sponsored 401k with match
• Medical, Dental, and vision coverage
• Unlimited PTO
• Caregiver (Parental) Leave
• Health and Wellness benefits