Executive Assistant

Full Time
Reston, Virginia, United States
5 days ago
Expectations for Success

Qualtrics is looking for an energetic individual to support our Industry Practices and Business Development teams. In this role, you will not only help with administrative tasks, but you will be a true business partner focusing on objectives and strategy, project planning and execution, and team collaboration. An ideal candidate would be someone who is a self-starter, incredibly organized, inventive and efficient. You will see the company objectives at a high level and be able to point the executives and their teams in a direction that helps move the needle towards those goals. You will have the intuition to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable making decisions with minimal oversight or mentorship. Being flexible and having a sense of humor while maintaining a high level of integrity and confidentiality is crucial to this role.

A Day in the Life
  • Cross Team Collaboration. The EA will interact with teams that span multiple continents. Ensuring that individuals understand the team goals independent of their location is crucial to operating successfully. The EA will organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
  • Rhythm of Business Coordination. The EA will manage the master schedule (including annual and quarterly meetings) by arranging meetings and ensuring that the executives are spending their time effectively on the priorities that matter. The EA will ensure all meetings are essential to moving the needle towards company big bet/goal completion. The EA will Use initiative and judgment within established guidelines.
  • Administrative Assistant. The EA will help set and track agendas for given meetings, take notes and/or action items to document the decisions made in meetings, submit expenses monthly, manage the executive’s inbox, organize employee events, and provide other administrative support as needed.
  • Travel and other Logistics. The EA will manage some visa and travel arrangements, both domestic and international. Other logistical responsibilities include initiating and managing Purchase Orders, expense reporting and purchasing. 
  • Project Management. The EA will run project management and coordination for various needs throughout the year, including vendor/calendar coordination.

 

Qualifications
  • Bachelor's degree is required.
  • 5+ years of related experience supporting a senior executive in a fast-paced environment.
  • Great communication skills.
  • Strong problem-solving skills.
  • Ability to be flexible in response to changing priorities and needs, and willingness to continuously acquire new competencies.
  • Flawless execution of administrative activities, with high attention to detail.
  • Consistently deliver high-quality professional customer service to internal and external customers with the ability to be personable and happy to help in a variety of situations.
  • Visionary spirit: ability to take the initiative, work independently and accomplish tasks.
  • Adaptive: tackle new tasks with little notice or instruction.
  • Self-starter, taking initiative on new tasks with little guidance or oversight.
  • Strong relationship management skills, building a personal network throughout the company.
  • The utmost level of integrity and discretion in handling confidential information.
  • Willingness to travel around 2 weeks every quarter.

What differentiates us from other companies: 

  • Work life integration is deeply important to us - we have frequent office events, team outings, and happy hours
  • Qualtrics Experience Program - $1,800 for an experience of your choosing (eligible after a year)
  • We take pride in our office design aiming at fostering creativity from our rooftop views to an open and collaborative work space.
  • 30 paid days off - 15 PTO + 5 Personal Days + 10 Holiday Closures (additional after a year)
  • On top of standard benefits package (medical employees and their families, dental, vision, life insurance, etc) we provide snacks, drinks, and free lunches in our office
  • We believe in sharing Qualtrics success which is part of the compensation for all employees