Who is Prosek?

We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named a 2025 Global Agency of the Year by PRovoke Media.

Overview:

The Resource Manager will play a key role in ensuring that Prosek’s talent is strategically and effectively allocated across client accounts, new business opportunities, and internal projects. This individual will work cross-functionally with HR, Finance, and Talent Acquisition to maintain optimal staffing balance — matching the right people to the right opportunities based on skills, experience, interests, and business needs.

In addition to managing resource allocation, the Resource Manager will help drive operational and financial health across the agency by working closely with Finance and client leads to monitor overservice, align staffing with budgets, and preserve account profitability. They will also help identify and address title compression, ensuring that talent deployment accurately reflects experience levels.

The ideal candidate is a strong communicator and problem solver who thrives on connecting people and business needs, ensuring high performance and engagement across the agency.

What you'll be doing:

Resource Planning & Allocation

• Partner with client team leads to understand staffing needs for existing clients, new business, and special projects.
• Analyze capacity, utilization, and workload distribution to ensure balanced deployment across teams.
• Make proactive recommendations for reallocations and flag under- or over-utilization.
• Liaise with Finance to align resource planning with budgets and forecasted revenue.
• Collaborate with leadership to manage overservice, identify inefficiencies, and ensure staffing levels reflect both budget realities and client expectations.

Talent Collaboration

• Work closely with HR and Recruitment to identify skills gaps and upcoming staffing needs.
• Support proactive hiring strategies by forecasting where additional resources will be required.
• Partner with the Employee Experience team to align deployment decisions with employee growth goals, skills development, and performance data.
• Facilitate discussions between managers and employees when considering new opportunities or changes in client assignments.
• Monitor and help address title compression by ensuring that assignments and structures align with role levels, experience, and compensation tiers.

Cross-Functional Coordination

• Maintain visibility into current and upcoming client and project demands.
• Serve as the connective hub between HR, Finance, and account leadership to ensure seamless communication and decision-making around staffing.
• Monitor performance metrics, utilization, and feedback loops to inform better future resourcing decisions.

Operational Excellence

• Support in building and maintaining tools, trackers, and systems to monitor utilization, assignments, budgets, and forecasting.
• Provide regular reporting and insights to leadership on resource allocation trends, overservice management, and staffing efficiencies.
• Recommend process improvements to enhance transparency, accountability, and fairness in resourcing decisions.

What makes you qualified:

• Bachelor’s Degree from an accredited university
• 5-8 years of experience of dedicated resource management, preferably in a professional services or agency environment.
• Strong analytical and problem-solving skills with the ability to interpret data and provide actionable insights.
• Excellent interpersonal and communication skills; confident in facilitating discussions between leaders and team members.
• Demonstrated ability to balance business priorities with employee engagement and growth.
• Proficiency in Excel/Google Sheets; familiarity with resource management or project tracking tools is a plus.
• Highly organized, detail-oriented, and proactive in identifying needs and proposing solutions.

What are the perks?

• 401(k) employer match: There is no time like the present to prepare for your future!
• Premium healthcare plans, including medical, dental and vision coverage: Your health comes first.
• Hybrid work model: 2 days in the office, 3 days from home: Pick your own schedule.
• 2 weeks of remote work per year: You do you!
• Generous Paid Time Off (PTO) package, including birthday PTO: Take time to celebrate, recharge, and reset!
• Custom career opportunities: Choose your own adventure!

Our Core Values:

• Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together.
• Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done.
• The Excitement of New Challenges: We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other.
• A Workplace with Humanity: We recognize the rigor and demand of our work. We also recognize that life inside and outside of Prosek can be stressful. We work very hard to run our business with a heavy dose of humanity and to make Prosek a safe place where people enjoy the work and each other.

Our Beliefs on Culture, Diversity & Belonging:

We are committed to building a diverse workforce reflecting and embracing diversity of all kinds - diversity of geography, cognitive diversity, race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced.

The anticipated salary range for this position is $115,000-$130,000. An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits.

Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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