As an Office Manager, you’ll play a key role in the organisation of our Italian office (approx. 450sqm) in the centre of Milan. You’ll smoothen our existing processes and ensure that guidelines and measurements are in place and being continuously improved.

We want you to help turn the Milan office into a place where 50 dedicated employees can work with enthusiasm. You’ll work closely with your lead, the People Operations Manager, and other office managers around the world to get this office clean and organised.

What you’ll do

• Providing first-line support to all visitors on the phone and in person by staffing the reception desk.
• Maintaining lunch supplies, toiletries, drinks, and cleaning supplies.
• Plan and organize office team events in consultation with other managers.
• Maintaining office information flow, submitting invoices and invitations, and tracking executive tasks.
• Managing the executive calendar, scheduling travel and accommodations, and tracking appointments.
• Translating documents between Italian and English and drafting minutes.
• Managing the budget for Office Management.
• The filing of expense reports for the Milan Office Manager.
• Assisting with the planning of high-level customer engagements and conferences, including coordinating with organisers on logistics and on-the-ground support.
• Organizing the onboarding of new employees.

You’ll be great for this role if

• You have great attention to detail and problem-solving skills.
• You have knowledge of office management responsibilities, systems and procedures.
• You have strong organisational and planning skills.
• You have an understanding of team dynamics and how to motivate and help them. 
• You have proficient computer skills and knowledge of office software packages.
• You are fluent in English and Italian

Why you should join SumUp

• We’re a truly global team of 3000+ people from 60+ countries, spread across 3 continents.
• A great work culture, small team, large impact.
• You'll have the opportunity to make an impact on our Milan office. 
• We get together regularly for team events that will be driven by you. 
• The opportunity to participate in our yoga sessions

About SumUp

We believe in the everyday hero.

Small business owners are at the heart of all we do, so we're creating tools that help them run their business. With a founders mentality and a 'team-first attitude' our diverse teams across Europe, South America, and the United States work together to ensure that the small business owners we partner with can be successful doing what they love. 

SumUp is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. SumUp does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable laws or prohibited by company policy. SumUp also strives for a healthy and safe workplace and strictly prohibits harassment of any kind.

SumUp will not accept unsolicited resumes from any source other than directly from a candidate.

Job Application Tip

We recognise that candidates feel they need to meet 100% of the job criteria in order to apply for a job. Please note that this is only a guide. If you don’t tick every box, it’s ok too because it means you have room to learn and develop your career at SumUp.