At AKQA we believe in the imaginative application of art and science to create beautiful ideas, products and services. With an entrepreneurial and collaborative approach, we design adaptive digital services and applications that capture the imagination, delivering impressive returns for our clients.

As an Office Coordinator at AKQA, you will be part of a dynamic and inclusive team, playing a key role in the delivery of world class services to internal and external clients, ensuring everything we do aligns with our AKQA brand and core value.

ROLE REQUIREMENTS

• Reception Management: emphasising the importance of first impressions, with a passion for our high attention to detail. Acting as the main point of contact for day-to-day needs, supporting various project-related services as requested by our team and management.
• Meeting and Event Coordination: Assist in organising internal events, contributing with proactive and creative ideas. Manage the daily schedule of meeting rooms, ensuring they are prepared according to the AKQA Office Services concept.
• Office Maintenance and Work Equipment: Daily maintenance checks to ensure the immaculate presentation of the office. Manage office supplies, liaise with suppliers, contractors and landlords for various service needs . Organisation of key points in the studio, supporting the team with their work equipment set up in collaboration with our IT team. 
• Administration and Supplier Management: Perform various administrative tasks, including tracking office purchases, effective communication through internal and external channels and overseeing courier services and deliveries.
• Office Security: Manage health and safety practices, including emergency evacuation procedures. Administrate all security passes and maintain up-to-date contact records. Conduct onboarding office tours for our new employees.
• Travel Coordination: Assisting with travel bookings for employees and clients, acting as point of contact for travel companies.

QUALITIES AND CHARACTERISTICS 

• Experience of a similar role in a fast-paced and agile environment is desirable.
• You have ‘Concierge’ level of attention to customer service.
• You have a dynamic personality with strong interpersonal, communication and relationship-building skills.
• You have a strong hands-on can do attitude and forward thinking  approach to your work.
• Demonstrated ability to set and implement priorities, manage multiple tasks, and work to high service levels.
• You are able to work independently, while also able to collaborate with the wider teams.
• You are a strong problem-solver, able to make effective decisions for the services we provide.

AKQA is an Equal Opportunities Employer, we believe that diversity is vital to AKQA’s ability to provide our clients with the best recommendations and are committed to fostering a varied and inclusive work environment. Your race, colour, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability or veteran status have no bearing on our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.