We’re VaynerMedia! We are a contemporary global creative and media agency built for the now. Born in social, our work is now full service, simply loving big ideas that connect and create real change for our clients business. We are independently owned, founded in 2009 with offices in London, Amsterdam, New York, Los Angeles, Singapore, Tokyo, Sydney, Bangkok, Kuala Lumpur and Mexico City. We are recognized for our work in Cannes Lions, the Clios, D&AD and The Webbies to name a few. 

Culture is our key and Empathy is how we build it. VaynerMedia EMEA is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time – PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture. In EMEA, we are proudly 250+, servicing multi-brands across the region.

The PITCH.

We’re looking for a highly organized, ambitious, motivated, detail-oriented, self-starter who is passionate about creating a cohesive office environment to drive success of the larger team. Someone who is all about hustle, flexibility, and adaptability in an ever-evolving and growing office space. Looking for an individual who takes an empathetic approach when interacting with others and values teamwork!

Here’s where you come in…

• Oversee the Front of House Ambassador as well as be the liaison between Vayner and our Management Service 
• Oversee company culture and employee wellness initiatives for all of our EMEA locations
• Provide consistent onsite support to our teams, 
• Ensure our office space is clean and organized
• Handle all incoming and outgoing mail and establish an organized system for tracking
• Take inventory of all office supplies and ensure it is fully stocked on a regular basis. 
• New hire greeting and set up - work closely with PET and IT to ensure a seamless entry for new employees
• Build and maintain relationships with Building Manager/owner and Service Vendors
• Coordinate company culture events - From concept, to planning and executing to build employee morale at an individual and office-wide level. This includes managing the culture budget. 
• Oversee general maintenance and upkeep of the office space, including managing facility services (HVAC, cleaning service, trash removal…)
• Coordinate repairs when office appliances/equipment are not working 
• Ensure an accurate Emergency Action Plan is in place
• Monitor all safety equipment (fire extinguishers, first aid kits, AED cases, etc.) and ensure the office is following proper fire code and other safety requirements 
• Facilitate building access/seating arrangements for employees

We treasure Personality and Experience yet we do know that these qualifications lead to what WE KNOW as a success:

• At least two years of previous experience in office management; retail/hospitality background is a huge plus
• Great organizational skills and ability to multitask in a fast-paced environment
• Excellent communication skills and ability to use kind candor when needed
• Able to work under pressure, trustworthy, and accountable to job responsibilities
• Self-starter with a proactive and curious approach to solving problems 
• Ability to work both independently, and as a part of a team while exemplifying empathy
• Strong ability to partner with team leads across the office to address office concerns as needed 
• Requires an ability to occasionally lift office products and supplies
• Occasional evening work when needed (i.e. office events)
• Mac and Google Apps experience preferred

Here’s how We Support You

We regularly review our benefits and are committed to providing a comprehensive programme for our people.

• 27 Days Paid Leave + 1 Day Birthday Leave
• Cash Plan with Medicash - Level 1 cover, option to add partner. 
• Virtual GP, Skinvision, 24/7 Health and Stress Helplines, Discounted Gym, Medicash Extras
• Life Assurance, Income Protection, Group Personal Pension.
• Cycle to work scheme and PerkBox (online discount platform with 250 perks available).
• Employee Assistance Program (Financial, Mental and Physical Wellbeing)
• Unum Help@Hand (Remote GP, Second Opinion, Mental Health Support, Physiotherapy Support, Life, Money and Wellbeing Support).
• Coaching sessions, Journey private and team class sessions.

What you SHOULD KNOW about VaynerMedia

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!

We believe 100% that brands can be built on digital platforms and part of our model is built bottom up, flipping the traditional advertising model and process on its head. We don’t play to agency/industry norms and our culture and energy reflects that.

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.

VaynerMedia is an Equal Opportunity Employer. This means that VaynerMedia provides equal employment opportunities to all staff members and job applicants without regard to gender, pregnancy, marital or civil partnership status, gender reassignment, race, disability, sexual orientation, religious belief, part time or fixed term employment, age or any other legally protected class. 

Candidates must be authorized to work in the U.K.