Administrative Assistant

Part Time
Albourne, Hassocks BN6 9BN, UK
9 months ago
Deine Aufgaben

To play a key role in maintaining a productive and positive work environment. Reporting directly to the Regional HR Manager, you will be responsible for overseeing day-to-day office operations, managing administrative tasks, and supporting various functions within the organization.

 

Admin Support

  • Provide administrative support to the People & Organisation Team as needed.
  • Check and distribute incoming post and packages.
  • Facilitate the relationship with company couriers.

 

Facilities Support

 

  • Oversee and manage daily office operations, ensuring a smooth and efficient working environment.
  • Implement and maintain office policies and procedures.
  • Coordinate office logistics, including space planning, equipment procurement and maintenance.
  • Collaborate with vendors to ensure the office is well maintained and equipped.
  • Address any facility related issues promptly.
  • Facilitate relationships with office utility providers and ensure uninterrupted services.
  • Ensure meeting rooms are fully set up for scheduled meetings.

 

Feel Good

  • Facilitate communication within the office and collaborate on team activities.
  • Ensure staff gifts are purchased and distributed efficiently.

 

Other/Ad Hoc

  • Manage travel arrangements for companywide events and team workshops.
  • Serve as the point of contact for external enquiries and visitors.
  • Monitor workplace Health & Safety measures.
  • Purchase and set up new It equipment for new and existing staff members.

Was Du mitbringst

  • Proven experience as an office manager or in a similar administrative role.
  • Strong organisational and multi-tasking skills.
  • Excellent communication and interpersonal skills.
  • Proficient in MS Office.
  • Problem solving ability and attention to detail.
  • Must be able to attend the office at least 4 times a week.

Was wir Dir bieten

  • Responsible, exciting, and varied tasks with a lot of creative freedom in a dynamic company that has flat hierarchies and an open, relaxed working atmosphere in which everyone is on first name terms.
  • A friendly, open-minded team consisting of approximately 280 employees in Munich, Leipzig and West Sussex (UK) as well as several beloved office dogs.
  • Hybrid working policy.
  • 25 days of well-deserved annual leave days. 
  • Private company pension scheme.
  • Life assurance scheme.
  • Various internal as well as external training possibilities.
  • Different employee discounts - for our humans as well as their pets!
  • Regular team and company events.
  • Coffee, hot chocolate, tea, and other cool soft drinks such as water and juices as well as fresh fruit, small snacks are available to you free of charge.
  • An all encompassing Employee Assistance Programme.
  • Many other great benefits that we will gladly present to you in more detail during your recruiting process!

Interesse ?

We are looking forward to your cover letter, CV as well as your potential start date and salary expectation.