Code and Theory is seeking a meticulous Data Entry Specialist to join our team and play a critical role in maintaining data integrity across our operational systems and machine learning initiatives. This position focuses on ensuring flawless data quality during system transitions and supporting our growing project intelligence capabilities through precise data management.The ideal candidate will be detail-oriented with a passion for data accuracy, working closely with our production team on system migrations and collaborating with multiple departments to enhance our machine learning projects through comprehensive data entry, tagging, and metadata management.

WHAT YOU'LL DO

• Partner with the production team to ensure seamless data transfer between systems
• Conduct thorough data audits before, during, and after system migrations
• Identify and resolve data discrepancies, duplicates, and inconsistencies during transfer processes
• Verify data completeness and accuracy to prevent any loss during system transitions
• Document migration processes and maintain detailed logs of data transfer activities
• Perform quality assurance checks on migrated data to ensure 100% accuracy
• Input accurate data, descriptions, tags, and metadata to enhance project intelligence systems
• Collaborate with machine learning teams to understand data requirements and classification standards
• Create and maintain comprehensive tagging taxonomies for project categorization
• Ensure consistent data formatting and standardization across machine learning datasets
• Review and clean existing datasets to improve machine learning model performance
• Support data labeling initiatives for training and validation datasets
• Maintain high standards of data cleanliness across all projects and systems
• Develop and follow standardized procedures for data entry and validation
• Identify patterns in data errors and recommend process improvements
• Create and update data entry guidelines and best practices documentation
• Perform regular data hygiene audits and correction activities
• Monitor data quality metrics and report on improvement initiatives
• Support various departments with data entry requests and data cleaning projects
• Communicate data quality issues and collaborate on resolution strategies
• Assist in training team members on proper data entry procedures and standards
• Maintain detailed records of all data entry activities and quality checks
• Prepare reports on data migration progress and quality metrics
• Document data standards, procedures, and workflow improvements
• Create user guides and training materials for data entry processes

WHAT YOU'LL NEED

• High school diploma or equivalent; Associate's or Bachelor's degree preferred
• 1-3 years of experience in data entry, data management, or similar administrative roles
• Exceptional attention to detail and accuracy in data handling
• Proficiency in Microsoft Excel, Google Sheets, and database management systems
• Strong organizational skills and ability to manage multiple data projects simultaneously
• Experience with data validation and quality control processes
• Basic understanding of data structures and database concepts
• Excellent written and verbal communication skills
• Ability to work independently and follow detailed procedures
• Comfortable learning new software systems and tools quickly

NICE TO HAVE

• Experience with system migrations or data transfer projects
• Familiarity with machine learning concepts and data preparation
• Knowledge of metadata standards and tagging systems
• Experience with agency management software or project management tools
• Understanding of creative production workflows and project data
• Experience with data visualization tools
• Knowledge of SQL or other database query languages
• Previous experience in advertising, marketing, or creative agencies

ABOUT US

Born in 2001, Code and Theory is a digital-first creative agency that sits at the center of creativity and technology. We pride ourselves on not only solving consumer and business problems, but also helping to establish new capabilities for our clients. With a global client roster of Fortune 100s and start-ups alike, we crave the hardest problems to solve. We have teams distributed across North America, South America, Europe, and Asia. The Code and Theory global network of agencies is growing and includes Kettle, Instrument, Left Field Labs, Create Group, Mediacurrent, Rhythm, and TrueLogic.

Striving never to be pigeonholed, we work across every major category: from tech to CPG, financial services to travel & hospitality, government and education to media and publishing. We value the collaboration with our client partners, including but not limited to Adidas, Amazon, Con Edison, Diageo, EY, J.P. Morgan Chase, Lenovo, Marriott, Mars, Microsoft, Thomson Reuters, and TikTok.

The Code and Theory network is comprised of nearly 2,000 people with 50% engineers and 50% creative talent. We’re always on the lookout for smart, driven, and forward-thinking people to join our team.