Executive Assistant II

Bangalore: India (onsite)

Toast is driven by building a platform that helps restaurants adapt, take control, and get back to what they do best: building the businesses they love. 

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive support to our VP+ Leadership Team based in India. The ideal candidate will be a proactive problem-solver with exceptional communication and interpersonal skills, and a proven ability to maintain confidentiality and exercise sound judgment in a fast-paced environment.

  About this role* (Responsibilities) 

• Calendar Management:
• Manage and maintain the executive's complex calendar, scheduling internal and external meetings, appointments, and travel.
• Proactively identify and resolve scheduling conflicts.
• Ensure the executive is prepared for upcoming meetings with necessary materials and background information.
• Communication:
• Screen and prioritize incoming phone calls, emails, and correspondence.
• Draft and send emails, letters, and other communications on behalf of the executive.
• Manage and respond to inquiries and requests in a timely and professional manner.
• Travel & Logistics:
• Coordinate all aspects of executive travel, including booking flights, hotels, transportation, and managing itineraries.
• Prepare and submit expense reports.
• Arrange for visas and other travel documents as needed.
• Administrative Support:
• Maintain and organize files and records, both physical and electronic.
• Prepare presentations, reports, and other documents as required.
• Manage office supplies and equipment.
• Assist with personal errands and tasks as needed.
• Meeting & Event Planning:
• Coordinate and plan meetings and events, including logistics, catering, and attendee management.
• Take accurate minutes during meetings and distribute them promptly.
• Confidentiality & Discretion:
• Maintain the highest level of confidentiality regarding all sensitive information.
• Exercise discretion and good judgment in all interactions.

Do you have the right ingredients*? (Requirements)

• Bachelor's degree OR Masters degree in any discipline
• 5+ years of experience as an Executive Assistant or in a similar role supporting senior-level executives.
• Strong organizational and time management skills with the ability to prioritize and multitask effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Ability to maintain composure and professionalism under pressure.
• Demonstrated ability to handle confidential information with discretion.

Our Spread of Total Rewards:

We strive to provide competitive compensation and benefits programs that help to attract, retain, and motivate the best and brightest people in our industry. Our total rewards package goes beyond great earnings potential and provides the means to a healthy lifestyle with the flexibility to meet Toasters’ changing needs. Learn more about our benefits at https://careers.toasttab.com/india-benefits

*Bread puns encouraged but not required.

We are Toasters

Diversity, Equity, and Inclusion is Baked into our Recipe for Success.

At Toast our employees are our secret ingredient. When they are powered to succeed, Toast succeeds.

The restaurant industry is one of the most diverse industries. We embrace and are excited by this diversity, believing that only through authenticity, inclusivity, high standards of respect and trust, and leading with humility will we be able to achieve our goals.

Baking inclusive principles into our company and diversity into our design provides equitable opportunities for all and enhances our ability to be first in class in all aspects of our industry.

Bready* to make a change? Apply today!

Toast is committed to creating an accessible and inclusive hiring process. As part of this commitment, we strive to provide reasonable accommodations for persons with disabilities to enable them to access the hiring process. If you need an accommodation to access the job application or interview process, please contact candidateaccommodations@toasttab.com.

We are Toasters

Diversity, Equity, and Inclusion is Baked into our Recipe for Success.

At Toast our employees are our secret ingredient. When they are powered to succeed, Toast succeeds.

The restaurant industry is one of the most diverse industries. We embrace and are excited by this diversity, believing that only through authenticity, inclusivity, high standards of respect and trust, and leading with humility will we be able to achieve our goals.

Baking inclusive principles into our company and diversity into our design provides equitable opportunities for all and enhances our ability to be first in class in all aspects of our industry.

Bready* to make a change? Apply today!

Toast is committed to creating an accessible and inclusive hiring process. As part of this commitment, we strive to provide reasonable accommodations for persons with disabilities to enable them to access the hiring process. If you need an accommodation to access the job application or interview process, please contact candidateaccommodations@toasttab.com.