Get to know OktaOkta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth. At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences. Join our team! We’re building a world where Identity belongs to you.

Executive Assistant

Location: Poland Reports to: Vice President, Customer First EMEA

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth. 

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box, we’re looking for lifelong learners and people who can make us better with their unique experiences. 

Join our team! We’re building a world where Identity belongs to you. 

Job Summary:

The Executive Assistant will support the VP of Customer First EMEA, with a wide range of administrative, logistical, and project-related duties. As an Executive Assistant, you will work in partnership with our EMEA Leadership Team and play a crucial role in the business's success.  This role has high visibility and works cross-functionally throughout the company. 

The impact you will have:   

• Develop a clear understanding of the priorities of the EMEA Customer First business and manage daily, weekly and monthly calendars to maximise time effectiveness, being proactive about conflicts. 
• Coordinate domestic and international travel, process expense reports and assist with budget management for travel and events.
• Own and help manage the rhythm of the business in close partnership with the leadership team. This includes ensuring meeting agendas match business priorities, taking notes and following up on action items. 
• Schedule and coordinate logistics for conferences, customer webinars and special events (both onsite & virtual).
• Lead, drive and execute on various team events, socials, offsite meetings, etc.
• Meet deadlines by maintaining an organised approach and knowing how to prioritise and coordinate multiple work activities in a fast-paced environment.
• Provide program management services to the EMEA Customer First Leadership team for key programs around initiatives such as enablement and fun.
• Assist with building slides for presentations, team All Hand meetings and other activities based on inputs from leaders.
• Run reports and prepare data for weekly review. (Support and training will be provided).

Your qualifications and experience:

• A minimum of 4+ years work experience as an Executive Assistant supporting multiple remote leaders
• Ability to actively manage projects in a fast-moving, high-pressure environment.
• Flexibility working independently or partnering with a variety of teams with flexibility to travel as needed (up to 10%).
• Proven ability to interact senior team members, vendors and leaders
• Ability to be flexible in response to changing priorities and needs.
• Extensive experience with an arrangement of schedules and logistics, at times, across multiple time zones with expertise in productivity and collaboration tools such as Google Workspace, Slack and Zoom  
• Ability to work on multiple projects, lead priorities and accurately set expectations
• Extraordinary time management skills and attention to detail
• Strong communication, planning, organisational and analytical skills
• Excellent verbal and written communication skills
• Willing to learn or experience in the following areas is a bonus
• Experience in running reports and exporting data into gSheets
• Experience in organising Customer Webinars 

What you’ll need to be successful : 

• Adaptable – has demonstrated flexibility in the face of change.
• Organised - has good time, space and task management skills.
• Proactive - has the ability to foresee problems and prevent them by taking action.

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.

Okta is an Equal Opportunity Employer/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to participate in the job application or interview process, please use this Form to request an accommodation.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy at https://www.okta.com/privacy-policy/. 

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What you can look forward to as an Full-Time Okta employee!

• Amazing Benefits
• Making Social Impact
• Fostering Diversity, Equity, Inclusion and Belonging at Okta 

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to participate in the job application or interview process, please use this Form to request an accommodation.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy at https://www.okta.com/privacy-policy/.