Syncron is a leading SaaS company with over 20 years of experience, specializing in aftermarket solutions. Our Connected Service Experience (CSX) platform offers domain-fit solutions for:

• Supply Chain optimization,
• Pricing strategy,
• Service Lifecycle Management (e.g. warranty management, field service management, service parts management, knowledge management).

Our company has a global presence with offices in US, UK, Germany, France, Italy, Japan, Poland, India and group headquarters in Sweden.

We build upon the belief that our greatest strength is our People. Our unique company culture has been appreciated by our Employees.

With this we are winning the hearts and minds of world-leading organizations, such as JCB, Kubota, Electrolux, Toyota, Renault and Hitachi.

We are now looking for an additional Executive Assistant to help support our Executive Group Management Team – EGMT. You will be based at the corporate HQ in Stockholm (hybrid model) or our office in Warsaw, Poland, supporting our CFO, in addition to our CEO during the time his current EA is on maternity leave. We expect that our EA thrives in an environment that requires you to be highly skilled coordinator, excellent at prioritizing, a strong communicator with the ability to remain calm and focused under pressure. Your responsibilities will include travel bookings and arrangements, calendar and meeting management, taking minutes in EGMT as well as managing various projects independently. This is a full-time position.

• Travel administration (booking, coordinating, managing expenses for the EGMT)
• Organizing and coordinating CFO, EGMT and Board meetings (calendar coordination, logistics, IT)
• Help organizing and coordinating meetings and events (smaller office events as well as larger company-wide events; EGMT meeting, All-hands, etc.)
• Take meeting notes in meetings; ensuring structure, call-to-action and ensuring follow-through on decisions
• Support your executives with calendar management related to internal/partner/customer meetings and events
• Plan and organize company events in relation to the executives (summer activities, holiday party, weekly breakfast and lunch, volunteer initiatives, etc.)
• Independently manage projects
• Organize, document and communicate important content/documents via internal corporate media
• Setup/coordinate broadcasts/short movies/All-hands/Surveys for your execs
• Collaborate with other EA on tasks/workload to optimize efficiency

• Previous experience supporting C-level or senior executives in an international environment (preferably 5+ years’ experience)
• Demonstrated professional maturity and flexibility to readily and independently understand priorities and anticipate needs with strong attention to detail
• Proactive, showing initiative, with a “can do” attitude, service-minded, showing good judgement and with high sense of integrity
• Ability to manage conflicting priorities and to deliver on the most critical assignments on time
• Excellent stakeholder management skills
• Highly proficient in MS Office (Outlook, Word, Excel, PowerPoint)
• Excellent communication skills in English (written and verbal)
• Willing and able to travel internationally on rare occasions (for CFO and EGMT meetings, Board meetings or corporate events)

Our ideal candidate shows very high integrity and will have the drive and ambition to work for a small sized, yet global software company with strong growth aspirations. To succeed in Syncron, you must be highly resourceful with a keen sense of urgency and drive. Simply put, you must be driven from within and not wait for others to put processes in place to support you. During this time of massive change, we work hard every day to build a company we’re proud of, and that makes a real difference in the lives of our customers.

• Fringe benefits
• Flexible working model
• Structured onboarding training plan
• Employee referral program - a bonus of 1500 EUR if the referral gets hired

Unsure if you meet all the job requirements but passionate about the role? Apply anyway! Syncron values diversity and welcomes all Candidates, even those with non-traditional backgrounds. We believe in transferable skills and a shared passion for success!

#LI-SYNCRON#LI-Hybrid

#Full-Time #Mid-Snr