Executive Assistant

VaynerMedia

Full Time

New York, NY, USA

2 weeks ago

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ABOUT VAYNERMEDIA

VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned agency was founded in 2009 and has offices in New York, Los Angeles, London, APAC and LATAM. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

This position will be reporting directly to a key Executive. This is a full-time position and will require the candidate to be in-office 1-2 days a week (flexible). Office is located at Hudson Yards.

Responsibilities:

Inbox maintenance for Executive’s inbox - moving out junk/spam, jumping in for meeting scheduling, escalating priority correspondence, etc.
Calendar management of an extremely active calendar, scheduling internal and external meetings, travel, personal obligations, events, etc.
Responding to and drafting internal and external correspondence in a timely manner
Maintaining any tracking or status documents related to Executive’s calendar and/or projects
Booking international/domestic travel (commercial and private flights/hotels/cars/greeters/etc.).

Be available during off hours during international travel to assist with any adjustments that may arise.

Collaborate with cross-functional assistants (external and internal) to ensure that any ongoing projects, meetings and needs for the Executive and company are met
Assisting the Executive as needed with various team projects and business needs
Manages ad hoc executive projects
Handle coding and submission of Executive’s corporate expense reports
Coordinate conference rooms and catering as needed for meetings
Assisting the Executive with personal tasks, when needed

Qualifications:

3+ years of relevant experience as an Executive Assistant
Ability to act as a team player and to interact with all levels of employees and clients within and outside the organization
Highly organized, a great multi-tasker and intense attention to detail
Strong problem-solving skills
Have an attitude of “no task is too big or too small” and be willing to wear many hats
High degree of personal initiative - be resourceful, proactive, flexible, and responsible
Able to maintain a high level of integrity and discretion in handling Executive’s personal and professional matters
Flexible work schedule and willingness to work outside of normal business hours when needed, not overly frequently
Multitasks and handles changes in a positive way
Coachable and willing to accept feedback and incorporate feedback when needed.

Unsure if you meet the qualifications? We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives, skill sets, background, and behaviors. We encourage those who are passionate about what we do to apply!