Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry’s digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity.

About the Role

We are looking for a proactive and service-oriented Office Administrator to become the "heart" of our German office in Ottobrunn. Your mission is to ensure the office runs like clockwork and that our team and guests feel comfortable from the moment they arrive.

This role is perfect for someone who takes pride in the details and believes that a welcoming, well-organized environment is the foundation of a strong company culture.

Key Responsibilities

1. Office Operations & "Vibe" Management

• Maintain Order: Ensure common areas, meeting rooms, and the kitchen are always organized and inviting.

• Facilities Liaison: Act as the primary contact for the landlord, building management, and cleaning services.

• Procurement: Manage office supplies, groceries, and consumables—ensuring everything the team needs is always on hand.

2. Hospitality & Employee Experience

• Guest Relations: Greet guests, candidates, and partners with a warm and professional demeanor.

• Event Planning: Organize internal events, team-building activities, and office celebrations.

• Onboarding Support: Assist new hires by setting up their workspaces, providing office tours, and managing the distribution of company SIM cards.

3. Administrative & Logistics Support

• Mail & Deliveries: Handle all incoming and outgoing correspondence, courier services, and packages.

• Travel Coordination: Assist with travel bookings or local transport arrangements when necessary.

• Vendor Management: Coordinate with external providers (IT support, catering, maintenance) to resolve any office issues quickly.

4. Safety & Compliance

• Health & Safety: Monitor compliance with workplace safety standards (First Aid kits, fire safety protocols).

• Administrative Aid: Handle primary documentation and invoicing related to office operations in coordination with the Finance department.

Our Ideal Candidate

• Presence: You enjoy being the "go-to" person in the office and are reliable in managing daily operational tasks.

• Hospitality Mindset: You likely have a background in hospitality (Horeca), high-end service, or client relations. You know how to make people feel welcome.

• Proactive Organization: You have a sharp eye for detail—you notice a burnt-out lightbulb or a low coffee supply before anyone else does.

• Communication: You are open, friendly, and professional. Fluency in both German and English is mandatory.

• Tech-Savvy: You are comfortable using modern collaboration tools (Slack, Google Workspace, etc.).

Work conditions:

• Part-time or flexible working hours
• Team spirit and friendly atmosphere: we work in an open, friendly and trusting environment that welcomes initiative. In the Xometry team, everyone is ready to help and support in difficult times, and we always celebrate victories together and appreciate the contribution of everyone.
• Development opportunities: we are a fast growing company, each new task is an interesting challenge for the team.
• We care: ongoing free of charge well-being activities for our people, charity projects worldwide.
• Flexibility: speed and flexibility are some of our advantages, allowing us to achieve amazing results. We have flexible processes and planning, we can respond to rapidly changing conditions and remain effective in the face of uncertainty.
• Onboarding: Well structured onboarding plan for new employees combining all in one process, technology, and systems components.

Please apply with an English CV

 

  Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.   Please read our privacy policy here.