Office Manager

Corsearch

Full Time

2nd Floor, 1 Carey Ln, London EC2V 8AE, UK

7 months ago

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Do you get excited when hearing about trademarks and brand protection news? YES?! So do we! At Corsearch, there’s no pushing trademark solutions and brand protection from our thoughts. We’re thinking about coined trademarks in the car, a detailed design search over lunch, counterfeits while sitting with the in-laws, and anti-piracy while working out

We are a mission-led company, driven by a passion for making the world better and safer for our brand customers and their consumers. It’s what we do. And people come to Corsearch to be challenged, developed, supported, and valued 👍

✅The Role

We are seeking a highly organised, skilled and experienced Office Manager to oversee the efficient operation of our London office space, who can provide exceptional support to our team on a part time basis

The ideal candidate will have a strong background in event organising, hospitality, workplace experience, and facilities management. This role requires excellent organisational skills, attention to detail, the ability to manage multiple priorities effectively and a proven track record of forward-thinking and planning, whilst maintaining high standards at all times.

The Office Manager role has ownership of the quality and presentation of the London Corsearch office and the role is often the first point of contact for visitors to the office and acts as a liaison with other Corsearch offices. The Office Manager assists with local administrative requirements and interactions with The People Team, Finance, and IT. Excellent interpersonal skills are essential, along with exceptional organizational abilities and pride in running the office like a well-oiled machine.

This role will operate on a part-time basis, working five core hours per day across four days (Monday – Thursday). A change to hours can be discussed with the successful candidate. This role will be required to work on site at the London Corsearch office at St. Paul’s.

✅Responsibilities and Duties

⭐Event Organisation

Forward-thinking of planning, co-ordinating, and execution of company events to include meetings (including virtual engagements), offsites, birthdays, team socials, client lunches and onboarding welcome gatherings with minimal input from others
Manage event logistics, including venue selection, catering, AV equipment, accommodation and flights

⭐Hospitality Services

Provide an exceptional hospitality service to employees, clients, and visitors.- above and beyond is our goal!
Manage reception duties, including greeting guests and employees

⭐Workplace Experience Enhancement

Develop and implement initiatives to enhance the workplace experience and foster a positive company culture with minimal input from line manager
Develop and organise employee engagement activities, team-building events, and wellness programs.
Create a culture of convenience for our employees and community, encouraging attendance at the London office

⭐Finance Support

Maintain record of purchases
Review and oversight of office expense payments
Liaise with central Finance team including timely processing of requests
Coordinate and review supplier invoices and credit card statements

⭐Office Operations Management

Ensure physical office environment is professionally presented, organised, and clean; take prompt action to rectify issues
Maintain and update contracts and insurance policies where necessary
Liaise with building manager(s) and landlords, attend fire warden training, maintain office access cards
Coordinate replenishments for consumables, stationery or office supplies
Coordinate equipment maintenance and purchases
Coordinate day-to-day operations of the office, including scheduling, facilities maintenance, and vendor management.
Ensure a clean, safe, and productive work environment for all employee
Manage office space allocation, , and equipment inventory.
Coordinate maintenance and repairs, ensuring the office meets health and safety standards
Ensure you keep abreast of H&S requirements – First Aid Training and Fire Warden training will be provided but must be maintained by you

⭐Administrative Support

Assist with administrative tasks, including travel and accommodation arrangements
Support senior management as required with projects and initiatives.
Be the ‘go to’ person for our Executive team and employees, showcasing a ‘nothing is too much’ demeanour at all times
Attend and contribute to monthly Office Manager and Chiefs of Happiness calls
Coordinate local participation in wellbeing challenges / activities
Ensure UK office related information / details are updated at relevant areas e.g., website. Intranet, etc

✅Essential

Proven experience as a highly skilled Office Manager, with a strong background in event organising, hospitality, workplace experience and facilities management.
Excellent organisational and multitasking abilities, with a keen eye for detail.
Ability to improvise
Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to demonstrate problem-solving skills and a proactive approach to addressing issues , whilst anticipating needs
Flexibility to adapt to changing priorities and deadlines.
Committed to confidentiality
Demonstrate high standard of administrative skills and abilities at all times
Proven ability to work well as part of a team, but with the initiative to work independently , requiring minimal supervision and ensuring tasks are completed without follow up
Committed to meeting deadlines, multi-task, and work well under pressure in a fast-paced environment
Strong interpersonal and communication skills
Extensive experience with Microsoft Office Suite, particularly Word, Excel and PowerPoint
Experience in reviewing and improving procedures and systems to improve the smooth running of the office
Work collaboratively with global office managers to ensure high standards of consistency
Must be able to demonstrate active participation in monthly Office Manager and Chiefs od Happiness calls