Strength in Trust 

OneTrust unlocks the full potential of data and AI, securely and responsibly. Our platform enforces the secure handling of company data, empowering organizations to drive innovation responsibly while mitigating risks. With a comprehensive suite of solutions spanning data and AI security, privacy, governance, risk, ethics, and compliance, OneTrust enables seamless collaboration between data teams and risk teams to enable rapid and trusted innovation. Recognized as the market leader in trust, OneTrust boasts over 300 patents and serves more than 14,000 customers globally, ranging from industry giants to small businesses.

The Challenge

OneTrust is looking for a Senior Executive Assistant to our CEO. You will play a pivotal and highly visible role in managing the executive's schedule, facilitating communication, and enabling our company’s success. Your ability to thrive in a high-energy, fast-moving environment is crucial. This position requires a polished, professional communicator with a knack for multitasking, a proactive approach to problem-solving, and a high degree of discretion. You must be able to work independently without a lot of detailed guidance, stay calm under pressure, and pivot quickly at times to handle a wide variety of activities.   

This is a hybrid role based in Atlanta, GA with frequent travel required. 

Your Mission

Executive Support and Operations  

• Serve as the CEO’s “right-hand person.” Handle all tactical details and adjust dynamically to frequent changes, freeing the CEO to focus on strategic leadership and decision-making.  
• Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders. Build the business context needed to filter inbox, coordinate responses, and manage volume in a timely manner. Draft and proofread correspondence on behalf of the CEO, matching voice and business context as needed.  
• Calendar Management: Efficiently manage the CEO’s complex calendar, including internal meetings, customer engagements, and industry conferences, and coordination with all relevant stakeholders to ensure schedule is optimized and aligned with strategic priorities.   
• Travel:  Accompany CEO to customer engagements, conferences, or office locations up to 2 weeks / month. Arrange complex travel plans, including commercial and private flights, accommodations, and itineraries domestically and internationally.  
• Foster Collaborative Relationships: Cultivate and maintain positive, effective, and collaborative relationships with the executive assistant team, both within the organization and with external stakeholders. Work closely with team members to support shared goals and ensure smooth, timely coordination and communication. 
• Confidentiality:  Maintain confidentiality regarding sensitive information, correspondence and documents. 
• Problem Solving: Anticipate potential issues and proactively address challenges that may impact the CEO. Demonstrate agility and resilience in a dynamic work environment 

Customer Engagement  

• Customer meetings:  Coordinate detailed briefing documents in partnership with account teams to ensure CEO is adequately briefed in advance of customer engagements, facilitate CEO attendance at industry events.  
• Executive presence:  Professionally represent the “Office of the CEO” to customers, partners, and investors.  
• Event Coordination: Plan and coordinate executive events, meetings, and conferences. Ensure all logistics are executed flawlessly and the CEO's participation is optimized. 

Personal Support  

• Provide assistance with the CEO's personal scheduling, including family and personal appointments, and manage personal tasks and errands with discretion. Coordinate personal travel arrangements and accommodations, and support event planning for personal and family-related functions. 

You Are

• Excited about OneTrust's mission, interested in making an impact and learning our product 
• Composed, confident, and articulate when dealing with customers and colleagues, professionally representing the Office of the CEO    
• Excellent at building collaborative relationships across all levels of the organization, able to learn quickly how to navigate across OneTrust to get things done  
• Exceptionally organized, with the ability to prioritize and manage multiple tasks and deadlines simultaneously 
• Meticulous and pride yourself with attention to detail and accuracy   
• Resilient and adaptable to change. You thrive in a fast-paced environment, while maintaining a calm, confident, professional demeanor under pressure 
• A problem-solver, highly motivated with a positive attitude that sets the tone for the entire company    
• Able to work independently, multi-task and prioritize your workload with an ownership mentality 
• Able to quickly develop a strong understanding of our technology and to speak fluently to the business context of meetings and requests

Your Experience Includes 

• Bachelor’s degree required 
• 10+ years’ experience in executive administrative assistance, including C-level executives, with experience directly and indirectly managing a team of administrative assistants 
• Previous experience in a fast-paced, global software company or similar industry, ability to learn key business and product details to improve the context of your work product  
• Strong proficiency in Microsoft Applications (Outlook, Teams, Word, Excel, PowerPoint) and experience with scheduling and travel management tools, sales software such as Salesforce and Gainsight, and emerging efficiency technologies such as ChatGPT   
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail   
• Proven ability to handle confidential information with discretion 

For California, Colorado, Connecticut, Nevada, New York, Rhode Island, and Washington-based candidates: the annual base pay range for this role is listed below. Within this range, individual pay is determined by several factors, including location, job-related skills, work experience, and relevant education and/or training. This role may also be eligible for discretionary bonuses, equity, and/or commissions, as well as benefits.

Salary Range$135,000—$202,500 USDWhere we Work

OneTrust embraces a hybrid working model. Our Working@ OneTrust initiative is our way of clarifying where we hire, how we work together, and where we’re located in that hybrid model.  

The underlying “why” for Working@ is that we are intentional about the culture that we want to create together. That includes bringing teams together, in-person, throughout the year to collaborate, build connections, learn from each other, and celebrate our wins toFinish Stronger.  

We are committed to a flexible approach informed by a set of guiding principles. You’ll see that reflected in our worker designations: “Office-flex” and “Location-flex”.

• Office-flex: Like a traditional hybrid model, OneTrust “Office-flex” employees may be asked to work in an office periodically if they are within a commutable distance to a OneTrust office. This includes coming into the office for our Company Kickoff, Company All Hands, and other larger company events. Beyond that, we give our leaders and teams the flexibility to set additional guidelines based on the nature of your role.  
• Location-flex: Similar to other companies’ remote policies, for OneTrust “Location-flex" roles, you will primarily work from your home office location. However, you may be required to travel to our OneTrust offices or customer sites periodically based on the nature of your role.

Each role may have specific requirements, so we encourage you to verify the location of the role with your recruiter during your first interview.

Benefits

As an employee at OneTrust, you will be part of the OneTeam. That means you’ll receive support physically, mentally, and emotionally so that you can do your best work both in and out of the office. This includes comprehensive healthcare coverage, flexible PTO, equity stock options, annual performance bonus opportunities, retirement account support, 14+ weeks of paid parental leave, career development opportunities, company-paid privacy certification exam fees, and much more. Specific benefits differ by country. For more information, talk to your recruiter or visit onetrust.com/careers.

Resources  

Check out the following to learn more about OneTrust and its people: 

• OneTrust Careers on YouTube
• @LifeatOneTrust on Instagram

Your Data

You have the right to have your personal data updated or removed. You also have the right to have a copy of the information OneTrust holds about you. Further details about these rights are available on the website in our Privacy Overview. You can change your mind at any time and have your personal data removed from our database. In order to do this you must contact us and let us know you wish to be removed. The request should be made on the Data Subject Request Form.

Recruitment fraud warning: OneTrust is aware of scams involving false offers of employment with our company. The fraudulent jobs, interviews and job offers use fake websites, email addresses, group chat and text messages. Be aware that we never ask candidates for personal information, IDs or bank information during the interview process. We do not interview prospective candidates via instant message or group chat, and do not require candidates to purchase products or services, or process payments on our behalf as a condition of any employment offer. Please note that any legitimate interview availability requests will come directly from a OneTrust recruiter with an "@onetrust.com" email address. You may also receive legitimate emails from "@us.greenhouse-mail.io". Recruiters will only reach out to candidates who have applied for a role through our ATS (Greenhouse) or prospects via LinkedIn InMail. Job offers will come from a recruiter and may have a "@docusign.net" email address. For more information or if you have been targeted please reach out to askrecruiting@onetrust.com.

Our Commitment to You 

When you join OneTrust you are stepping onto a launching pad — the countdown has begun. The destination? A career without boundaries working alongside a diverse and inclusive crew who is passionate about doing meaningful work. As a pioneer, your voice and expertise will help chart the direction of an entirely new industry — Trust. Our commitment to putting people first starts with you. Your growth is part of the mission. Our goal is to give you the power to embark on the next phase of your uniquely, unique career 

OneTrust provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by local laws.