This position is onsite and has a 3 day in office expectation

Who We Are

Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, has an immediate need for a Senior Executive Assistant to manage the day-to-day activities for our Tech Leadership members. This is a fantastic opportunity for the right individual to support the senior leaders of one of the fastest-growing companies in Boston. 

About the job:

The ideal candidate will bring strong organizational and planning skills, detail orientation, a high sense of urgency, a sense of humor, and problem-solving abilities to the role. This candidate should be able to act as a consultative thought partner to their executive team, and will demonstrate the ability to confidently manage tasks to meet deadlines and influence senior leadership.

Wayfair’s team of Executive Assistants supports and manages the day-to-day activities for senior leaders across the organization. These activities include scheduling and coordinating meetings, handling travel arrangements, engaging with cross-functional partners and other members of the leader’s team, and acting as point person for visiting executives and large corporate investors. This is a unique opportunity for someone with administrative experience to take their career to the next level.

Key Responsibilities

• Day-to-day administration and coordination of all areas of executive support
• Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency
• Provide EA Support of 3-5 Leaders 
• Handle travel arrangements (int’l and domestic) and make frequent revisions as needed
• Schedule and coordinate numerous weekly and ad hoc meetings for executives
• Interact with key internal and external contacts, investors, and other C-level individuals in a  professional manner
• Manage executives business expenses 
• Collaborative partner on executive communications 
• AV Support - helping troubleshoot conference room technology [speakers, monitors, etc.] and partnership with IT Site Lead
• Must be able to represent the team in a positive way to people outside the company
• Various other ad hoc cross-functional projects
• Act as back-up for other Admins

Qualifications

• Bachelor’s Degree
• At least 3-4 years of experience as AA/EA for senior-level executives
• Ability to be assertive and give push-back as needed
• Meticulous attention to detail and strong planning and forward-thinking capabilities
• Demonstrated ability to anticipate needs and situations before they are fully developed
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
• Excellent written, verbal, and presentation skills
• Extremely high level of discretion pertaining to confidential information
• Flexible and able to handle ad hoc issues that may arise outside of core business hours

Assistance for Individuals with Disabilities

Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form.

Need Assistance?

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