About Nintex:

At Nintex, we are transforming the way people work, everywhere.  

Nintex is the global standard for process intelligence and automation. Today more than 10,000 public and private sector organizations across 90 countries turn to the Nintex Process Platform to accelerate progress on their digital transformation journeys by quickly and easily managing, automating and optimizing business processes. We improve their lives though the technology we build. 

We are committed to fostering a workplace that supports amazing people in doing their very best work every day. Collaboration is constant, our workplace is fun, the environment is fast-paced and we value our people’s curiosity, ideas and enthusiasm. We deliver on our commitments, we don't wait to implement ideas or fix issues, and we treat each other with respect and consideration. 

About the role:

As Workplace Experience Coordinator, you will be responsible for helping drive the employee experience vision through local implementation of innovative and connected programs that enable our team members do their best work. You will lead facilities and administration in a Nintex office(s), contributing to the overall success of our business.  

This is an in-office role, expected in person 3-5 days per week. 

• Deliver consistent, yet culturally and geographically nuanced, quality in-person and virtual workplace experiences for employees in a given location(s) 
• Support local workplace(s) operations and real estate, health & safety and emergency response planning, and workplace spend 
• Locally implement/execute an annual calendar of company events, employee programs, and moments of connection that foster a culture of inclusion and belonging for your colleagues 
• Engage colleagues in celebrations, education, and moments that matter 

You will be a member of a global team dedicated to building in-office, remote, and hybrid experiences that bring Nintex’s culture to life and help us realize our employee experience vision. 

Your contribution will be:

Engagement & experience 

• Seek out new opportunities to innovate and create an exceptional workplace experience. 
• Regularly engage with local team to understand their workplace needs and enhancements to their employee experience.  
• Work to build a consistent working experience for employees. Assure all employees who use a Nintex space receive the same level of care. 
• Implement key virtual and in-person social/cultural events and communications.  
• Manage and monitor office slack channel(s) and physical communications channels (bulletin board, etc.).  

The face of the business 

• Welcome guests and upkeep front reception and meeting rooms 
• Provide exceptional customer service via phone, in person, and through written communications 
• Support new starter onboarding and conducting office familiarization and staff introductions 
• Collate and distribute team information emails and company updates 
• Organize and run team activities, community initiatives, and social events 
• Run and support Nintex’s community impact initiatives 

A high level of administrative and operational support 

• Support and monitor local facilities budget 
• Local facilities-related vendor management 
• Upkeep and maintain office needs, including supply ordering, mail coordination, meeting and catering bookings and phone and message management 

Employee and workplace safety, compliance and sustainability 

• Ensure safety standards in-office are met, including first aid supply upkeep and working with HR on health and safety issues and needs 
• Coordinate training for fire wardens and first aid officers 
• Support WX lead in ensuring location practices are in compliance with local requirements and that documentation for best practice standards is being updated, improved and consistently implemented 
• Promote environmental practices, waste reduction opportunities, sustainability, and energy conservation initiatives. 

To be successful, we think you need:

• Post-secondary education or commensurate experience 
• Two years + experience in Workplace Operations, Facilities Services, or closely related function 
• One years + applicable project management or coordinator experience 
• Fluent in English 

What’s in it for you? 

Nintex employees have the freedom to work how they work best. We are virtual-first across our global workforce. Our people work in the way that best suits them and their teams - whether at home, in an office, or another place that sparks creativity, focus and collaboration. Our work environment is such that our people can successfully deliver their work while adequately supporting their lifestyle and preferences.  

While our offerings differ from country to country, we offer our entire global workforce an array of exciting perks and benefits, including 

• Global Gratitude and Recharge Days
• Mindfulness and counseling resources
• Invention/patenting assistance
• Meaningful recognition
• Community impact opportunities
• Multiple tools through which to learn and grow, and an incredible global community 

View more here: https://www.nintex.com/wp-content/uploads/2023/01/Global-Perks-and-Benefits.pdf.  

Nintex are an equal opportunity employer and we champion diversity. Don’t meet every single requirement of this role? Still get in touch! We celebrate all types of skills and backgrounds!

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