Role: Accounts Payable Assistant (FTC - 10 months)

Location: London, England, United Kingdom (Hybrid; x2 days onsite)

ROLE MISSION

You will be responsible for the processing and administration of invoices, credit notes and employee expenses in a timely and accurate manner.

This will involve proactively managing the supplier accounts for which they are responsible, ensuring that all invoices are paid in accordance with payment terms, and all supplier statements are reconciled on a regular basis. 

THIS ROLE IS RIGHT FOR YOU IF...

• You are an advocate for promoting positive sustainable behaviours and able to put a sustainability lens on the strategic and creative process.

• You will be open and willing to attend Change the Brief training and soak up recommended research and reading about sustainability issues.

ABOUT THE TEAM YOU WILL BE JOINING

Reports to AP Manager

WHAT YOU WILL BE DOING IN YOUR ROLE

• Support and co-ordinate the daily activities of the accounts payable team, processing supplier invoices, recording expense reports received, along with telephone and mailbox enquiries.  
• Process and check a high volume of supplier invoices and credit notes.  
• Analyse purchases by expense type (coding invoices). 
• Match invoices to purchase orders and obtain invoice authorisation.  
• Ensure key supplier accounts reconciliations are performed on a timely basis.  
• Account for the correct treatment of tax for invoices, ensuring accurate coding.  
• Deal with queries and build relationships with internal and external customers.  
• To fulfil additional / ad hoc duties in order to meet the needs of the business. 
• Act as a team member and assist with general AP deadlines where necessary.  
• Provide support to other team members where necessary. 

WHAT SKILLS WILL HELP YOU BE SUCCESSFUL

• Strong attention to detail, and good level of numeracy. 
• Proven ability to plan and prioritise work to meet deadlines. 
• Well organised and ability to work under pressure. 
• Good communication skills on the telephone and in writing. 
• Team player with good interpersonal skills. 
• Ability to work as part of a team. 
• Ability to work in a fast-paced environment.  
• Microsoft Excel – vlookups/pivot tables. 
• Knowledge of NetSuite is desirable. 
• Minimum 3 years accounts payable experience. 

ABOUT OUR COMPANY

Lots of agencies say they're different. OLIVER is.

OLIVER believes that agencies work better inside a brand's organisation; delivering more effective work at the speed required to drive modern businesses forward. Using our unique Inside Intelligence methodology, we build specialist, dedicated in-house agencies that collaborate with clients to form better marketing solutions.

Established in 2004, our model is now driven by over 4000 people, working across more than 200 in-house agencies globally. Clients include The Guardian, Unilever, Barclaycard, PepsiCo, AXA, The AA, Adidas, BMW, Post Office, and 3M. OLIVER is part of the Inside Ideas Group (IIG), which also includes a global content agency to Adjust your Set, design, experience, and engineering company DARE and property marketing specialists Aylesworth Fleming.

OUR VALUES

We are a company built on our values, we have given you a brief overview below but would love to tell you more.

Be Ambitious to succeed

Be Imaginative to push the boundaries of what’s possible

Be Inspirational to do groundbreaking work

Be always learning and listening to understand

Be Results-focused to exceed expectations

Be actively pro-inclusive and anti-racist across our community, clients and creations

Follow us on  Instagram oliver.talent

Job Id: 9286

#LI-Hybrid #LI-TM1

We've set ambitious, market-leading environmental and social goals around sustainability at OLIVER. We have committed to be net zero by 2030 and take far reaching action on DE&I in the sector. We expect everyone to contribute to our mission, embedding sustainability into every department and through every stage of the project lifecycle. 

Inside Ideas Group and its’ affiliates are equal opportunity employers committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All [suitable] applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodiversity, disability status, or any other characteristic protected by local laws.