Title/Job Profile: Administrative Assistant

JOB SUMMARY

The Administrative Assistant (AA) will report to the VP of Technology and serve as a resource for centralized tasks for multiple departments, handling a wide variety of often confidential assignments. These assignments include, but are not limited to tasks based on unique guidelines for each department, such as distribution list management, purchasing, process documentation, event planning, etc. This role requires in office presence, five days per week.

Essential Duties/Responsibilites

• Coordinates travel and special projects as requested

• General administrative work: Heavy calendaring, purchasing within policy guidelines using a

department Purchase Card, including expense validation, updating, and creating department

process documentation within a central repository, event planning (dinners, happy hours, etc.)

• Act as point of contact for administrative professionals within the team in relation to various office

visit protocols to ensure compliance with TriNet policies

• Proactively manage outstanding action items to ensure responsiveness and follow through on

commitments / asks

• Interact extensively with the administrative professionals within the team as well as within other

departments/organizations

• Understand the business / department you are supporting to independently prioritize tasks

• Assists management with administrative tasks and prepares various reports detailing

administrative information.

• Other projects and responsibilities may be added at the manager’s discretion.

Required for All Jobs

• Performs other duties as assigned

• Complies with all policies and standards

QUALIFICATIONS

Education

Education Level Education Details Required/

Preferred

Bachelor's Degree preferred

DocuSign Envelope ID: 8F8F86EC-ABFD-41A7-A1DB-2273956D3C6DWork Experience

Experience Experience Details Required/

Preferred

Typically 2+ years experience in a similar administrative support role. required

Typically < 1 year TriNet experience preferred

Knowledge, Skills and Abilities

KSAs Proficiency

Leads with a customer service approach and highly organized manner

Sense of urgency to accomplish tasks, both assigned and self-discovered

Superb attention to detail

High level of discretionary judgment and confidentiality

Excellent verbal and written communication skills as well as the ability to communicate with

colleagues at all levels within the organization

A demonstrated dedication to high professional ethical standards and a diverse workplace

Proficient in Microsoft Office Suite including Teams OneDrive and One Note

Experience with event and meeting planning and coordination for various activities, including

dinners and events.

Ability to adapt to a fast paced continually changing business and work environment while managing

multiple priorities

A keen interest in how our business is run, and a thirst to learn every day

Work Environment:

Work in clean, pleasant, and comfortable home or office setting. The work environment characteristics described

here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.

Position may be considered remote and require reliable and consistent internet service.

Travel Requirements

Brief Description

Minimal