Who is Prosek?We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named 2021 Corporate/Financial Agency of the Year by PRovoke Media.

Overview:

Prosek Partners seeks a bright, energetic Executive Assistant to support the day-to-day of several Partners. This person will work alongside our other EAs and must be a polished and enthusiastic team player with a professional 'can do, no task too small' attitude. The role requires you to be in the office 4 per week.

Primary Responsibilities:

• Serve as administrative support to select Partners 
• Manage day-to-day calendars including scheduling internal and external meetings using Outlook and iPhone calendar systems
• Arrange business travel as needed including managing the relationship between Prosek and its various vendors
• Handle monthly expenses
• Prepare and organize important documents as needed

Media Training Management:

• Manage media training function at Prosek, working closely with Executive Assistants and media team to coordinate sessions both in-office and out
• Manage inventory and training equipment
• Work with office managers to arrange meetings, meals and phone calls both internally and externally
• Manage invoicing process for all trainings
• When necessary, construct agendas and calendar details, highlighting key events and requested meetings. Imperative to stay on top of what's coming up and what needs to be implemented should any time become available

Secondary Responsibilities:

• Serve as a back up to other EAs and members of the operation team during outages
• Liaise with members of the operations team as a key part of company's infrastructure to implement new processes, maintain current ones
• If interested, manage, and coordinate internal, culture-building office functions (company off-sites, happy hours, ad hoc culture events)

Requirements

• Bachelor's degree from an accredited university
• 0-1 years of experience in an administrative capacity
• Proficient in Microsoft Outlook, Word, PowerPoint, and Excel
• Excellent written and verbal communication skills
• Extremely organized and detail-oriented
• Self-starter, able to take initiative
• Must be resourceful and a strong problem-solver
• Works well in a collaborative environment

Our Core Values:

• Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan, and execute on behalf of our clients and to build our business together.
• Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done.
• The Excitement of New Challenges: We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other.
• A Workplace with Humanity: We recognize the rigor and demand of our work. We also recognize that life inside and outside of Prosek can be stressful. We work very hard to run our business with a heavy dose of humanity and to make Prosek a safe place where people enjoy the work and each other.

Our Beliefs on Culture, Diversity & Belonging:

We are committed to building a diverse workforce reflecting and embracing diversity of all kinds - race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced.

The anticipated salary range for this position is $45,000-$55,000. An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits.

Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.