Team Assistant Engineering (d/f/m) - Location: Munich
This role is based in Munich.
We are in search of a highly motivated Team Assistant (m/f/d) for our Engineering organization who will play a crucial role in maximizing our VPs of Engineering time and capacity. The responsibilities include:
1. Ensuring the Engineering leadership team and the Engineering VPs spend their time on the highest priority things. This looks like:
Calendar management: scheduling meetings, ensuring effective agendas, training people on how to schedule and prepare for effective time together.
Proactively tracking priorities across Personio and ensuring the Engineering VPs and their leadership teams spend their mental energy on the highest priority topics.
Owning the Engineering Rhythm of Business for the leadership team and overall Engineering organization.
2. Ensuring culture is strong and focused on quality, outcomes, and action. This looks like:
Proactively identifying ways to build culture through Engineering team events, leadership events, all hands and such.
Facilitating internal and external communication within the Engineering team.
3. Providing logistical support for the Engineering VPs
Coordinating travel, including flights, hotels, and transportation
Ensuring physical requirements are met, including locating spaces to work, ensuring the right equipment and supplies are present.
Handling expense reports and reimbursements.
4. Helping to build capacity. This looks like:
Acting fast to deliver in good time
Coordinating efforts with the PTech EA Lead and the other department’s EA so we don’t optimize for a single VP, but for the overall business
5+ years in a team assistant /executive assistant or other relevant role, in a Tech company, preferably in an Engineering organization.
Strong verbal and written communication skills in English, with fluency in German being an advantage.
Full proficiency in using Google Calendar, Google Slides, Google Sheets, Zoom and Slack. Knowledge of creating and publishing content in Confluence is a plus.
Aside from our people, culture, and mission, there are a variety of additional benefits that help make Personio a great place to work! Work with us and receive those Munich office benefits (benefits will vary depending on office location):
- Competitive compensation package – reevaluated each year – that includes salary, benefits, and pre-IPO equity
- 28 days of paid vacation, plus another additional day after 2 and 4 years (because we love what we do, but we also love vacation!)
- 2 Impact Days you can use to have an impact on the environment and society – one for an individual project of your choice and one for a company-wide initiative! #SocialResponsibility
- Find your best way to work with our office-led, remote-friendly PersonioFlex! We offer a roughly 50% remote, 50% in-office working framework to suit your needs
- Annual personal development budget for you to invest in your development via professional memberships, external certifications, conferences, and more
- Regular company and team events like All Company Culture Week and local year-end celebrations
- High-impact working environment with flat hierarchies and short decision-making processes
- Receive generous family leave, child support, mental health support, and sabbatical opportunities with PersonioCares
- Save money with corporate discounts across brands like Adidas, LG, Bosch, Apple, and more
- Invest in your retirement via the Personio Pension Scheme, including a Personio contribution
- Choose between green mobility options, including a JobRad® bike or monthly public transportation ticket
- Access multiple fitness studios and sports facilities across Germany for €22 per month with a subsidized Qualitrain membership
- A beautiful, spacious office in the heart of Munich, complete with professional espresso machines, free drinks and snacks, and indoor and outdoor break spaces