We are in search of a highly motivated Executive Assistant (d/f/m) who will join our CEO office team and play a crucial role in maximizing our CEO's time in his position.

Your key responsibilities will include:

• You will take the initiative in efficiently managing the CEO's calendar, prioritizing incoming meeting requests.

• You will be tasked with coordinating the logistics of significant internal and external meetings, including those involving the board and leadership team.

• Your role will extend to expertly managing travel itineraries and arranging associated transportation and accommodations.

• Ensuring the CEO is well-prepared, you will provide thorough briefings for all meetings.

• Your responsibility will include developing and maintaining a forward-looking annual plan for the CEO that aligns with both business priorities and the company's annual plan.

• You will actively challenge agenda items to ensure that the CEO's focus remains on high-impact topics, effectively utilizing their time.

• You will be in charge of overseeing expense management and reporting for the CEO, ensuring accuracy and compliance.

• Managing billing and accounting tasks tied to the CEO's activities will also be under your purview.

• Your role will involve preparing for and participating in meetings, ensuring that appropriate follow-up actions are diligently pursued.

• Coordinating with both internal and external stakeholders, you will strive to ensure every interaction is both productive and enjoyable.

• You will be responsible for the consistent management of recurring company-wide meetings, including weekly meetings.

By excelling in these responsibilities, you will significantly contribute to optimizing the CEO's efficiency and supporting the overarching objectives of our company.

• 5+ years in a relevant role, preferably within a dynamic and fast-paced setting.

• Demonstrating high levels of professionalism, resiliency, service orientation, and a proactive mindset towards tasks, coupled with a genuine interest in making well-informed decisions for the business.

• Prior exposure to demanding environments such as management consulting, big tech, or startups.

• Proficiency in breaking down complex issues and robust quantitative problem-solving skills, with a strong emphasis on finding effective solutions.

• Consistently executing responsibilities with diligence, ensuring meticulous attention to detail.

• Maintaining confidentiality and trustworthiness in handling sensitive, non-official, and personal information related to the department and the organization.

• Establishing a dependable, approachable, and amiable presence within the team, maintaining a positive demeanor even in challenging situations.

• Competence in using GCalendar, GSheets, and GPresentations.

• Strong verbal and written communication skills in English, with proficiency in German being an advantage.

Aside from our people, culture, and mission, there are a variety of additional benefits that help make Personio a great place to work! Work with us and receive those Munich office benefits (benefits will vary depending on office location):


• Competitive compensation package – reevaluated each year – that includes salary, benefits, and pre-IPO equity
• 28 days of paid vacation, plus another additional day after 2 and 4 years (because we love what we do, but we also love vacation!)
• 2 Impact Days you can use to have an impact on the environment and society –  one for an individual project of your choice and one for a company-wide initiative! #SocialResponsibility
• Find your best way to work with our office-led, remote-friendly PersonioFlex! We offer a roughly 50% remote, 50% in-office working framework to suit your needs
• Annual personal development budget for you to invest in your development via professional memberships, external certifications, conferences, and more
• Regular company and team events like All Company Culture Week and local year-end celebrations
• High-impact working environment with flat hierarchies and short decision-making processes
• Receive generous family leave, child support, mental health support, and sabbatical opportunities with PersonioCares
• Save money with corporate discounts across brands like Adidas, LG, Bosch, Apple, and more
• Invest in your retirement via the Personio Pension Scheme, including a Personio contribution
• Choose between green mobility options, including a JobRad® bike or monthly public transportation ticket
• Access multiple fitness studios and sports facilities across Germany for €22 per month with a subsidized Qualitrain membership
• A beautiful, spacious office in the heart of Munich, complete with professional espresso machines, free drinks and snacks, and indoor and outdoor break spaces