Freight Accounts Payable Manager - Global Vendor Financial Operations Team

Galway, IE

Hybrid

Position Overview:

As a Finance Manager at AP Freight, you will oversee the financial operations related to Freight Accounts Payable (AP) while embodying the core principles of People Pillar 3: We Are Always Improving. Your role involves ensuring efficient invoice processing, accurate record-keeping, timely payment to carriers, and leading a team towards achieving departmental objectives. You will drive initiatives to enhance both business value and the internal or external customer experience, while managing projects, mentoring team members, and fostering a culture of continuous improvement.

Key Responsibilities Include but are not limited to:

Full Responsibility for Freight AP:

• Ensure all invoices & credits are processed in compliance with appropriate controls.
• Lead analysts in correct cost coding of invoices and address discrepancies promptly.
• Review and validate Carrier Setup requests.
• Ensure timely payment to carriers within agreed Payment Terms.
• Ensure Carrier statement reconciliations are up to date
• Maintain up-to-date carrier records and resolve AP finance-related issues promptly.
• Strategic Planning and Execution:
• Build and implement a 3-6 month work plan, aligning with team KPIs and OKRs.
• Work with Transformation teams to align on Service Placement and Global Carrier Support initiatives
• Detect, escalate, and resolve emerging issues with urgency.
• Prioritize projects based on expected value-add and liaise with technical managers for prioritization.
• Month-end Closing and Reporting:
• Lead the team in month-end closing activities and ensure deadlines are met.
• Accomplish various analyses and reconciliations as per functional requirements.
• Fulfill cash flow forecast responsibilities.

Process Enhancement and Documentation:

• Support continuous improvement initiatives in the Procure-to-Pay (P2P) process.
• Document and develop AP processes to enhance departmental efficiency.
• Lead team participation  in system testing and assist with system-related issues.

Team Management and Development:

• Manage and mentor team members, providing guidance and support.
• Set goals and objectives for direct reports aligned with career development.
• Conduct regular 1:1 meetings and document progress discussions.
• Deliver training sessions to team members and assist with onboarding new hires.

Stakeholder Collaboration:

• Collaborate with internal and external stakeholders to resolve complex issues.
• Serve as the point of contact for escalations from carriers and internal business partners.
• Proactively engage with third-party providers and offshore teams.

Ownership and Innovation:

• Own projects that drive revenue, improve customer experience, and reduce costs.
• Creatively question existing processes and suggest new ideas to drive high impact.

Skills & Experience:

• Bachelor’s Degree in Finance or related field; Finance qualification desirable.
• 3-5 years of experience in a fast-paced Accounts Payable environment.
• Previous experience in Logistics or Freight AP preferred.
• Proficiency in a second European language advantageous.
• Strong organizational and problem-solving skills.
• Excellent communication and presentation abilities.
• Advanced proficiency in Google Enterprise Suite tools.
• Ability to handle confidential information with discretion.
• Experience managing and motivating a team.
• Proven track record of setting and achieving departmental objectives.

Additional Requirements:

• Flexibility to handle ad hoc issues effectively.
• Meticulous attention to detail and forward-thinking capabilities.
• Motivation to develop and maintain internal and external relationships.
• Willingness to initiate process improvements and drive efficiency.
• Ability to anticipate needs and proactively address them.

Assistance for Individuals with Disabilities

Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form.

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