OFFICE ADMINISTRATOR 

About Ivalua

A “Magic Quadrant” leader, Ivalua’s solutions work in a complex global economy.  Our innovative Source-to-Pay solutions include automating customized workflows to source, contract, request, procure, receive, and pay for goods and services across the enterprise, refining the procurement lifecycle while reducing cost and risk of spending on indirect goods, direct goods and services, and improving supplier collaboration.

All companies want the best and brightest. At Ivalua, we also want team members who have a global point of view and who bring customer-focused enthusiasm and ambition to the table. We are a company of doers, of problem solvers, of figure-it-outers. We have fun and we work hard. This is a truly global company with a diverse team of contributors and a set of core values that people can feel every day across all our offices.

Job Overview:

This part-time (bilingual) position (20-25 hours per week) requires the office administrator to be physically in the office during work hours. There could be some flexibility regarding those hours; however, there are days/times wherein the presence will be required based on office activity. 

Representative Duties:

• Greeting visitors and directing them to the right person
• Greeting and onboarding new hires (ideally available on Monday morning)
• Ordering office supplies, lunches, and snacks; restocking office pantry/kitchen with snacks, etc.
• Maintain inventory of office supplies, snacks, etc.
• Serve as the main conduit to building management, including coordinating building-driven meetings and events, managing parking passes, etc.
• Maintain office seating plan.
• Ensuring that common spaces (kitchen, conference rooms, and open office spaces) are tidy, promoting among office colleagues the need to manage this themselves
• Sort and distribute mail.
• Help in the organization and execution of office events (Thursday company-sponsored lunches, “happy hours”, celebrations, decorations, etc.)
• Other tasks that come up that require attention for the smooth running of the office

What Ivalua is looking for:

• Strong interpersonal skills, high energy level
• Strong organizational, multi-tasking, data entry, and customer service skills
• Internal customer-focus
• Strong sense of initiative and constant improvement; self-driven and results-oriented
• Exceptional communication skills (in French and English)
• Ability to exercise discretion regarding sensitive or confidential information
• Willingness to take on additional responsibility and grow

What Ivalua offers:

• Competitive hourly rate
• High-energy atmosphere with an innovative and stimulating work environment with exceptional growth and career opportunities
• Work with a very global and diverse team of exceptionally passionate, talented, and engaging colleagues who are established leaders in their industry.
• Lots of freedom for creativity and personal growth

Check out our video and find out Who We Are!

Join Ivalua today and procure a great future for your career! 

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