About the role

Housing is hard. One size rarely fits all, and it's a hell of a process. As the largest flexible housing company globally, Habyt’s mission is to provide access to housing anywhere, for everyone. Our drive is to create solutions with a digital-first approach, making every move easy, and every house a home. If you are passionate about real estate and would like to join a dynamic, talented, and diverse team of professionals from all around the world — you are in the right place!

We are on a steep growth curve and are looking for a highly organized and proactive Office Manager / Assistant to help keep our centrally located Lisbon (Marquês de Pombal) office running smoothly. If you thrive in a hands-on role and enjoy working in a fast-paced environment, we’d love to meet you!

This position is open to residents of Lisbon. If interested, please send us your most updated CV in English.

Office Management:

• Oversee day-to-day operations to ensure the office is organized and fully stocked (ordering drinks, snacks, and office equipment).
• Manage office bills, post, and vendor relationships.
• Ensure the office is always presentable, clean, and welcoming for staff and visitors.
• Welcome guests, handle inquiries, and maintain a positive atmosphere in the office.
• Support in organizing team events and after-work activities.
• Assist in People initiatives and HR administrative tasks.

Assistant:

• Manage and organize the CEO’s calendar, coordinating meetings and appointments.
• Ensure smooth scheduling of internal and external engagements.
• Assist with administrative tasks, such as delivering documents to the notary and managing paperwork.
• Perform ad-hoc tasks as required to support the CEO’s day-to-day work.

Your Qualifications

• 1-2 years of experience or proven experience in office management and assistant roles. Experience in Human Resources is an advantage. 
• Fluent in English and Portuguese (B1). Italian and other languages are a plus.
• Strong organizational skills and attention to detail.
• A welcoming and friendly attitude, with the ability to engage with people in a professional and positive manner.
• Hands-on and proactive mindset, with the ability to take initiative and handle multiple tasks independently.
• Ability to work 4-5 days per week in the office (part-time, 20 hours).

What We Offer

• Welcome Package: Start your journey with us fully equipped—Habyt swag and all the tech you need from day one.
• Team Events: Connect and have fun with your colleagues at our regular, lively company events.
• Mental Health: Enjoy free access to the Calm App, plus subsidized membership for ClassPass and Urban Sports Club.
• Employee Discount: Unlock 25% off when staying at a Habyt Flex property, and enjoy exclusive rates for our coliving homes.
• Have an impact: Join a fast-growing company and be part of a diverse, international, and talented team. Together we are revolutionizing the housing market!