StepStone is a rapidly growing Global Private Markets firm who provides customized investment and advisory solutions to some of the most sophisticated investors in the world. With $640 billion of total capital allocations, including $143 billion in AUM, we are highly diversified in the private markets across the globe and provide creative solutions to solve for the objectives of any investment program.  With a culture built on entrepreneurialism, partnership and being a team within teams, our firm offers joiners the opportunity to think out loud, collaboratively.

Position Overview

StepStone is seeking an Administrative Assistant in StepStone Private Wealth’s Charlotte office to provide administrative and logistical support to the SPW Finance and Operations leadership team. The selected candidate will interact and collaborate with various internal departments, coordinate with prospects, clients, and key external parties. A key for success in this role is an individual’s ability to consistently communicate clearly and maintain a professional demeanor in a dynamic, high-growth organization.

Essential Job Functions:

• Manage calendars and meetings across time zones for busy senior leaders ensuring there are no overlapping meetings, focus time is scheduled and personal requirements are considered.
• Coordinate domestic and international travel arrangements for four senior managers.
• Coordinate logistics and assist with onboarding of new team members.
• Manage cross-office logistics by collaborating and delegating administrative duties and ensuring deadlines are met.
• Provide timely, professional administrative assistance to executives to enhance productivity.
• Manage expense reports for select members of management.
• Assist in the coordination of company and team meetings and events.
• Create and modify documents and presentations using Microsoft Office
• Collect and standardize materials for client, vendor, internal or external meetings.
• Assist in the organization and continuous upkeep of critical company documents.
• Initiate and continuously improve administrative procedures.
• Other ad-hoc projects and duties as assigned.

Education and/or Work Experience Requirements:

• Minimum of one year of administrative assistant experience
• Prior administrative experience for multiple individuals in a financial services organization or equivalent preferred
• College degree preferred

Required Knowledge, Skills, and Abilities

• Consistent and calm professional behavior.
• Clear, concise, and professional verbal and written communication skills.
• Acute attention to detail and accuracy with ability to identify when one should step into a process.
• Effective communication and problem-solving skills.
• Strong ability to prioritize activities while working on multiple projects and achieve target deadlines.
• Self-motivated and strong work ethic.
• Ability to maintain confidentiality of sensitive matters.
• Advanced experience with Microsoft suite – Outlook, PowerPoint, Word, Excel.
• Experience working with Concur preferred.

About us

Working out of 26 offices in 15 countries, StepStone has a truly global viewpoint.  As people are our biggest asset, we offer resources to help our employees reach their full potential.  Our principles are based on integrity, transparency, respect and creativity, which together define how we do business.  

Join us

When you choose to work at StepStone, you'll find a group of professionals who are passionate about anticipating changes, solving problems and working together to make it all happen. Our integrated global team shares insights into how managers think and operate, as well as how they might perform.  

StepStone offers a competitive compensation package including salary and incentive compensation for all full time hires, as well as a comprehensive benefits package.

Benefits

We offer a range of benefits which include comprehensive healthcare, strong retirement plan, a mental health well-being program, paid time off, student loan repayment program for our US office locations, and several wellness initiatives.

Disclaimer / Policy Statements

At StepStone, diversity, equity and inclusion are an integral part of our culture. We are an Equal Opportunity Employer that strives to create an inclusive environment that empowers our employees and allows them to be heard, regardless of title or tenure.  Our organizational community features multiple Employment Resource Groups representing our dedication to Diversity, Equity & Inclusion.  

As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.

Developing People at StepStone

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