Administrative Assistant

Vollzeit
vor 4 Monate
Role Description

Dropbox is seeking a detail oriented Administrative Coordinator for our Core business. This person will support the Vice President, Product Management & GM. Our Admins are the glue that holds everything together - from calendaring and travel to team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks. This person is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts; making a point to be available and approachable to everyone. You’ll be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.

Responsibilities
  • Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
  • Set up domestic and international travel arrangements
  • Plan and execute on-site and off-site meetings, dinners, and events
  • Prepare monthly expense reports for leads and coordinate special projects as needed
  • Serve as the face of Dropbox on behalf of your leads and act as a liaison, building great relationships with internal stakeholders and external contacts
Requirements
  • Bachelor's Degree
  • 2+ years experience in an administrative support role
  • Experience with heavy calendaring for multiple principals or teams 
  • Ability to juggle multiple projects and priorities at once in an organized manner 
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Track record of consistently going above and beyond with a proactive mindset
  • Great communication skills and the ability to work effectively with a spectrum of personalities
  • Strong Google calendar/e-mail/doc skills
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Passion for Dropbox and helping your leads and their teams as they scale
  • Event planning experience 
Preferred Qualifications
  • Experience working in tech
  • Experience working with a product team
  • Experience with excel
  • Experience traveling with an executive
  • Project or program management experience
Total Rewards US Zone 1$112,200—$151,800 USDUS Zone 2$101,000—$136,600 USDUS Zone 3$89,800—$121,400 USD