Administrative Business Partner
We’re looking for a sharp, passionate Administrative Business Partner to support two VPs on our Organize the Cloud team. The ideal candidate enjoys streamlining a hectic day and involved partnership with your executives. You will primarily provide dedicated administrative assistance to two Vice Presidents within the Organize the Cloud.You will be working in a fast-paced environment with passionate team members who are focused on quality and execution.
Responsibilities While exact work will vary month to month (and sometimes week to week), responsibilities will generally include:- Coordinate both internal and external calls, meetings, and events
- Heavy calendar management in an ever-changing, fast paced environment
- Plan and execute team offsites, including meetings, dinners, events, and team building activities
- Prepare monthly expense reports for leads and coordinate special projects, as needed
- Conduct involved project work dependent on org needs
- Set up travel and accommodations for executives
- Serve as the face of Dropbox on behalf of our leads and help them build great relationships with internal stakeholders and external contacts
- 4+ years experience in an administrative support role with a startup, tech, and or/experience in a hyper-growth organization
- Experience in a Cloud organization, or EPD preferred
- Strong executive presence
- Experience with heavy calendaring for multiple principals or teams
- Experience planning team offsites and/or executive travel preferred
- Ability to juggle multiple projects and priorities at once
- Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
- Track record of consistently going above and beyond
- Great communication skills and the ability to work effectively with a spectrum of personalities
- Strong Google e-mail/calendar/doc skills, Excel, PowerPoint/Keynote
- Ability to maintain composure and sense of humor in high-pressure situations
- Passion for Dropbox and helping your leads and their teams as they scale
- Proactive: Looks around corners, is proactive rather than reactive, makes suggestions and comes with proposed solutions, is not just a task doer
- Agility: Is able to pivot with speed and grace, we are in a fact paced, often ambiguous environment, be okay with working in the “gray”
- High EQ and strong people skills: Ability to work corss functionally and build strong relationships with a diverse set of colleagues
- Remain calm under pressure: Fires happen, and you need to be able to keep calm and clear headed under pressure, and differentiate between a lit match and a dumpster fire.
- Being worth of trust: Confidential information will be your day-today. Take trust that is places in you very seriously. Always be careful and discreet.
- Analytical capacity: Able to filed incoming requests and priortize relentlessly, quickly, and appropriately.
- Knowledge of how to brutally prioritize your own time. You will be pulled in many directions. Take care of yourself, and this role will be deeply rewarding.
- Love of learning. Curiosity and desire to absorb as much as you can. Wanting to grow, learn, and improve.
- Passion for organization. A deep desire to organize not only tasks, but also processes and the way in which they think about things. Sweating the details should be a fundamental to them.
At Dropbox, we strive to be a great place for all Dropboxers to grow and be recognized for that growth. This job posting reflects broad requirements, and represents two potential levels of role. Through our assessment process, we will identify your level that ties to compensation based on your experience and technical expertise along with the scope of the role.
Salary/OTE is just one component of Dropbox’s total rewards package. All regular employees are also eligible for the corporate bonus program or a sales incentive (target included in OTE) as well as stock in the form of Restricted Stock Units (RSUs).
If you are assessed at the IC2 level, below are the current Salary/OTE ranges (Subject to change):C$82,000 - C$96,500 - C$111,000
If you are assessed at the IC3 level, below are the current Salary/OTE ranges (Subject to change):C$94,800 - C$111,500 - C$128,200