Role: Home Team Assistant

Location:London; Rosebery Avenue (Onsite; x5 days a week; with rotational shifts)

ROLE MISSION

Our front desk is manned by x2 assistants; as our 2nd Home Team Assistant; you will serve as the face and voice of the OLIVER, so you’ll need to be well-presented, personable and able to keep calm under pressure. Our ethos is ‘To go above and beyond’, so we’re looking for somebody who’s super proactive and doesn’t shy away from getting stuck into whatever task is presented to them; this could range from updating trackers, ordering catering, making sure a meeting room is presentable or even arranging maintenance callouts. On top of this, you will need to be tech-savvy, as you will be required to carry out additional IT duties like programming key fobs. Previous experience with Outlook and Teams is not necessary but beneficial. Organisation and multi-tasking are key to the job role as you will quite often be juggling multiple tasks and requests at once. We’re also looking for someone with a keen, creative eye as you will be supporting the team in arranging events, pitches, and socials.

THIS ROLE IS RIGHT FOR YOU IF...

• You are approachable, confident, and outgoing with previous front-of-house office experience (ideally!). You will be working in a fun, fast-paced, nurturing environment, so this is a great entry-level role to learn new skills and grow.

WHAT YOU WILL BE DOING IN YOUR ROLE

• Welcoming clients, visitors and employees
• Creating and revoking access for multiple offices
• Organising events and socials
• Answering calls
• Responding to email requests
• Hospitality
• Ordering catering
• Diary management
• Monitoring and updating files and records
• Raising PO’s
• Sorting and scanning post
• Keeping multiple offices stocked up with groceries & stationery

WHAT SKILLS WILL HELP YOU BE SUCCESSFUL 

• A natural organiser
• Strong IT skills
• Proactive
• Sociable and personable
• A strong sense of urgency
• Prioritising urgent tasks
• Attention to detail
• Problem solving skills
• Very punctual
• A strong sense of work ethic
• A want to develop and grow within the company

ABOUT OUR COMPANY

Lots of agencies say they're different. OLIVER is.

OLIVER believes that agencies work better inside a brand's organisation; delivering more effective work at the speed required to drive modern businesses forward. Using our unique Inside Intelligence methodology, we build specialist, dedicated in-house agencies that collaborate with clients to form better marketing solutions.

Established in 2004, our model is now driven by over 4000 people, working across more than 200 in-house agencies globally. Clients include The Guardian, Unilever, Barclaycard, PepsiCo, AXA, The AA, Adidas, BMW, Post Office, and 3M. OLIVER is part of the Inside Ideas Group (IIG), which also includes a global content agency to Adjust your Set, design, experience, and engineering company DARE and property marketing specialists Aylesworth Fleming.

OUR VALUES

We are a company built on our values, we have given you a brief overview below but would love to tell you more.

Be Ambitious to succeed

Be Imaginative to push the boundaries of what’s possible

Be Inspirational to do groundbreaking work

Be always learning and listening to understand

Be Results-focused to exceed expectations

Be actively pro-inclusive and anti-racist across our community, clients and creations

Follow us on  Instagram oliver.talent

Job Id: 8869

#LI-TM1 #LI-Onsite

We've set ambitious, market-leading environmental and social goals around sustainability at OLIVER. We have committed to be net zero by 2030 and take far reaching action on DE&I in the sector. We expect everyone to contribute to our mission, embedding sustainability into every department and through every stage of the project lifecycle. 

Inside Ideas Group and its’ affiliates are equal opportunity employers committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All [suitable] applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodiversity, disability status, or any other characteristic protected by local laws.